Events Coordinator

1 week ago

Toronto ON MJ Z, Canada Forget Me Not Cafe Full time $35,000 - $40,000 per year

Key Responsibilities

Event Planning & Execution

  • Plan, coordinate, and execute coffee shop events (pop-ups, vendor markets, workshops, seasonal activations, collaborations).

  • Liaise with vendors, partners, and internal and external teams to align event goals and logistics.

  • Develop event timelines, task lists, and run-of-show documents to ensure smooth execution.

Vendor & Partner Relations

  • Source, secure, and manage relationships with event partners, vendors, and sponsors.

  • Handle contracts, communication, and ensure all third-party participants meet Forget Me Not Coffee's standards.

Operations & Logistics

  • Coordinate set-up, breakdown, staffing schedules, and supply needs.

  • Ensure events comply with health, safety, and municipal regulations.

  • Manage event budgets, track expenses, and report outcomes.

Marketing & Promotion Support

  • Work with the social media/marketing team to promote events across platforms.

  • Provide content needs (photos, copy, key highlights) pre- and post-event.

  • Contribute creative ideas for driving foot traffic and guest engagement.

Guest Experience

  • Uphold Forget Me Not Coffee's hospitality ethos during all events.

  • Gather guest feedback to improve future event programming.

  • Ensure the event environment is welcoming, inclusive, and memorable.

Skills & Qualifications

  • Strong organizational and project management skills; ability to multitask and meet deadlines.

  • Excellent interpersonal and communication skills; confident in building relationships with vendors, partners, and guests.

  • Creative thinker with a strong eye for detail and design.

  • Comfort in fast-paced environments; resourceful problem-solver.

  • Budget management and negotiation skills.

  • Familiarity with event marketing, promotions, and social media collaboration.

  • Hospitality or food & beverage industry experience is a plus.

Flexible schedule – evenings, weekends, and holidays may be required.

Job Type: Full-time

Pay: $35,000.00-$40,000.00 per year

Benefits:

  • Casual dress
  • Discounted or free food
  • Flexible schedule
  • Store discount
  • Work from home

Work Location: In person

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