Administrative Coordinator

2 weeks ago

Vaughan, Ontario, Canada Peak Associates Limited Full time

Our client is a fast-growing Toronto real estate development firm looking to hire a
driven, organized, and detail-oriented Administrative & Communications Coordinator
to join their collaborative team. This is a high-impact role supporting daily operations, communications, scheduling, marketing, financial organization, bookkeeping, and our social media presence. You will work directly with leadership and play a key role in keeping the projects and internal workflows running smoothly.

Key Responsibilities:

  • Executive Support & Scheduling -
    Manage calendars, coordinate meetings, and prepare agendas.
  • Communications &Coordination-
    Draft emails, prepare notes, support investor communications, and assist in presentations.
  • Social Media & Marketing Support -
    Plan and post content across LinkedIn, Instagram, and other platforms. Support basic marketing initiatives and project updates.
  • Bookkeeping & Accounts Payable -
    Track invoices, manage payables, assist with bookkeeping workflows, and coordinate with vendors.
  • Project & Office Administration -
    Organize documents, maintain reporting, and support development processes.
  • General Operations-
    Be the go-to person ensuring the office runs efficiently as the firm scales.

Who You Are:

  • Previous experience in an administrative role (1+ years) required
  • Post-secondary education preferred
  • Highly organized with exceptional attention to detail
  • Eager to learn and able to grasp new concepts quickly
  • Strong written and verbal communicator
  • Comfortable managing multiple priorities at once
  • Experience in social media posting and basic marketing tasks
  • Capable of handling standard bookkeeping and accounts payable duties with support
  • Professional, reliable, and proactive
  • Proficiency with MS Office programs including Outlook
  • Valid driver's license and access to a car is required (role may require errands from time to time, performing site visits, etc.)

The role offers significant opportunities for growth as the organization expands. If you're interested in joining a fast-paced, high-energy development company and contributing to our continued success, we'd love to connect.

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