Administrative Coordinator

1 week ago

Vaughan, Ontario, Canada Peak Associates Limited Full time $45,000 - $65,000 per year

Our client is a fast-growing Toronto real estate development firm looking to hire a
driven, organized, and detail-oriented Administrative & Communications Coordinator
to join their collaborative team. This is a high-impact role supporting daily operations, communications, scheduling, marketing, financial organization, bookkeeping, and our social media presence. You will work directly with leadership and play a key role in keeping the projects and internal workflows running smoothly.

Key Responsibilities:

  • Executive Support & Scheduling -
    Manage calendars, coordinate meetings, and prepare agendas.
  • Communications &Coordination-
    Draft emails, prepare notes, support investor communications, and assist in presentations.
  • Social Media & Marketing Support -
    Plan and post content across LinkedIn, Instagram, and other platforms. Support basic marketing initiatives and project updates.
  • Bookkeeping & Accounts Payable -
    Track invoices, manage payables, assist with bookkeeping workflows, and coordinate with vendors.
  • Project & Office Administration -
    Organize documents, maintain reporting, and support development processes.
  • General Operations-
    Be the go-to person ensuring the office runs efficiently as the firm scales.

Who You Are:

  • Previous experience in an administrative role (1+ years) required
  • Post-secondary education preferred
  • Highly organized with exceptional attention to detail
  • Eager to learn and able to grasp new concepts quickly
  • Strong written and verbal communicator
  • Comfortable managing multiple priorities at once
  • Experience in social media posting and basic marketing tasks
  • Capable of handling standard bookkeeping and accounts payable duties with support
  • Professional, reliable, and proactive
  • Proficiency with MS Office programs including Outlook
  • Valid driver's license and access to a car is required (role may require errands from time to time, performing site visits, etc.)

The role offers significant opportunities for growth as the organization expands. If you're interested in joining a fast-paced, high-energy development company and contributing to our continued success, we'd love to connect.

  • Administrative Project Coordinator

    7 days ago

    Vaughan, Ontario, Canada The Pod Group Full time $60,000 - $90,000 per year

    Retail Environments Develop engineering plans and solutions for brands that embrace artistic freedom across the retail world. Recognized globally, our client is one of the largest retail environment manufacturers in the industry. They take pride in developing innovative spaces with the ability to blend multi-materials in a creative fashion that produces...

  • Sales and Administration Coordinator

    2 weeks ago

    Vaughan, Ontario, Canada Silver Hotel Group Full time $45,000 - $60,000 per year

    Sales and Administration Coordinator - Aloft Vaughan MillsStep inside. Let's turn it up.Aloft Vaughan Mills isn't just a hotel. It's a connection hub with modern design and anything-but-ordinary energy. We're all about upbeat vibes, local flavor, and spaces that invite guests to sip, connect, explore. From coffee to cocktails, furry friends to foodie finds,...

  • Administrative Assistant

    1 week ago

    Vaughan, Ontario, Canada a-17a6-4fba-a5a4-9c776a982ce6 Full time $45,000 - $65,000 per year

    Company DescriptionPrime International College of Healthcare and Technology,established in 2012 and located in Toronto, Ontario, is a recognized Designated Learning Institute (DLI) under Canada's International Student Program. The college offers diverse diploma programs and short certificate courses in healthcare, business, and technology. With a focus on...

  • Administrative Assistant

    1 week ago

    Vaughan, Ontario, Canada 7783b009-a26c-4894-aaa5-fea8a297d2d7 Full time $51,000 - $67,000 per year

    Temporary Assignment 6 months (with possibility of extension)Position:Administrative AssistantOpenings:1Start Date:January 5, 2026Salary Band:$51,109 to $67,570 per annumJoin our team:The Communications division is seeking a professional communicator to ensure efficient operation of the midtown Toronto office and provide administrative support to the...

  • Office Administrator

    1 week ago

    Vaughan, Ontario, Canada Polaron Energy Full time $35,000 - $40,000 per year

    Location: North York, ONSalary: $35,000.00 to $40,000.00/yearEmployment Type: Full-TimeHours: 8:00AM to 4:00PM, in-personAbout UsAt Polaron Solar, we're on a mission to make clean, renewable energy accessible and affordable for Canadian homeowners. As one of the fastest-growing solar companies in the country, we've helped thousands of families reduce their...

  • Administrator

    6 days ago

    Vaughan, Ontario, Canada 4c60614e-534b-476a-a84d-99d89b4d58f6 Full time $40,000 - $60,000 per year

    Job Title: Administrative Assistant / Intake CoordinatorLocation: STAR Holistic Services Inc.Hours: Fridays & Saturdays — 10:00 AM to 6:00 PM (Weekly)Job Type: Part-Time, In-OfficeOverviewWe are seeking a detail-oriented and organized Administrator to join our therapy clinic on a part-time basis. The ideal candidate will support office operations, maintain...

  • Dental Administrator

    6 days ago

    Vaughan, Ontario, Canada Forest Manor Dental Full time $55,000 - $70,000 per year

    About Us:Forest Manor Dental is a well-established, patient-focused dental practice located in the heart of North York. We pride ourselves on offering personalized dental care in a welcoming and friendly environment. We are seeking a motivated, experienced Senior Administrative Assistant to join our team and help ensure our front office runs smoothly and...

  • Contracts Administrator

    1 week ago

    Vaughan, Ontario, Canada Mircom Group of Companies Full time $60,000 - $90,000 per year

    Contracts AdministratorFounded in 1991, the Mircom Group of Companies is North America's largest independent designer, manufacturer and distributor of intelligent building and life safety solutions. Reaching customers in over 100 countries worldwide, our portfolio includes: fire detection & alarm, communications & security, mass notification, nurse call,...

  • Administrative Clerk Law

    1 day ago

    Vaughan, Ontario, Canada Waryah Law Professional Corporation Full time $78,000 - $117,600 per year

    Job OverviewWe are seeking an organized and detail-oriented Administrative Clerk to join our real estate law team. The ideal candidate will provide essential administrative and clerical support to ensure efficient handling of real estate transactions from file opening to closing. This position requires strong communication skills, familiarity with real...

  • Research Coordinator

    1 week ago

    Vaughan, Ontario, Canada Mackenzie Health Full time $60,000 - $90,000 per year

    Job DescriptionMackenzie Health is seeking a full-time research coordinator to oversee research activities at Mackenzie Health. The successful incumbent will be responsible for administrative and clinical research tasks. The coordinator will work collaboratively with the Research Medical Director, principal investigators, clinical personnel, external...