Pursuits Coordinator

2 days ago

Vaughan, Ontario, Canada Modern Niagara Full time US$60,000 - US$90,000 per year

Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We also develop custom, turnkey solutions to help reach the desired outcomes. We are committed to having a positive and meaningful impact on Canada's infrastructure and on the communities where we live, learn, work, and heal.

WE BUILD FOR LIFE.

We value passion, initiative, determination, professionalism, and teamwork and we are committed to ensuring that our teams have everything they need to succeed. Health and safety are embedded in everything we do and, as a result, our award-winning safety culture has a record that's well above industry standards.

At Modern Niagara, you will work alongside values-driven, safety-conscious, and high-impact teams in a fast-paced, innovative, and collaborative environment. Here, your knowledge, skills, and excellent service will help ensure that the buildings that make up Canada's infrastructure fulfill the needs they were set out to meet.

Modern Niagara is one of Canada's Best Managed Companies and is a recipient of SMACNA's Safety Excellence Award Program (SSEAP) – Canada and the Canadian Occupational Safety (COS) Magazine's Gold Winner for Canada's Safest Employers Award in the Building and Construction category and Excellence Winner for Canada's Best Health + Safety Culture Award as well as Canada's Best Health + Safety Leader Award.

We currently have an opportunity for a Pursuits Coordinator to join National Pursuits Team.  The Pursuits Coordinator provides 50% support to the National Proposal Team and 50% administrative support to the National Preconstruction Team, ensuring smooth coordination between pursuit efforts, preconstruction planning, and business operations. This hybrid position is ideal for a proactive, detail-oriented professional eager to grow within a dynamic national construction organization.

Duties and Responsibilities:
Proposal Team Support (50%)

  • Assist with proposal production, formatting, editing, and submission logistics for RFQs and RFPs.
  • Maintain pursuit databases, resumes, and project sheets.
  • Support proposal scheduling, coordination meetings, and document version control.

Preconstruction Team Support (50%)

  • Provide administrative assistance to the National Preconstruction Lead and team, including scheduling, meeting notes, and report preparation.
  • Support documentation tracking for estimates, design-assist deliverables, and pursuit handoffs.
  • Assist in data organization, SharePoint updates, and resource tracking.

Qualifications and Job Requirements:

  • 2–4 years of experience in an administrative, coordination, or marketing role.
  • Strong attention to detail, organization, and time management.
  • Proficiency in Microsoft Office (Word, PowerPoint, Excel) and Adobe Acrobat; InDesign experience an asset.
  • Excellent written and verbal communication skills.
  • Team player with a proactive approach and interest in learning about proposal and preconstruction processes.
  • Bilingualism is an asset

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

At Modern Niagara, we recognize the value of fostering a diverse, equitable, and inclusive organization and are committed to eliminating barriers faced by members of equity-seeking groups (women, Indigenous, Black, racialized, LGTBQ2S+, people with disabilities, and new immigrants) in the construction industry. Our DEI vision is to build an organization where everyone has access to the same opportunities, experience equitable outcomes, and can thrive and reach their full potential.

We value the diversity of the people we hire and serve. Modern Niagara is an equal opportunity employer. If you require accommodation during the recruitment process, please advise us so that suitable accommodations can be made. We can be reached

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