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Project Coordinator

22 hours ago

Vaughan, Ontario, Canada Modern Niagara Full time

We are seeking a highly organized and technical Building Automation Systems Project Coordinator to join the team in Vaughan team. The mission of a Project Coordinator is to work closely with the project manager and provide support to aide in the successful execution of projects.

Why This Role Matters to Modern Niagara
This role is essential to ensuring projects run smoothly and efficiently by supporting project managers and teams with critical coordination and documentation. The Project Coordinator helps maintain timelines, accuracy, and compliance, which directly impacts client satisfaction and project success.

Key Impact / Purpose
The Project Coordinator provides administrative and technical support that keeps projects organized and on track. From managing documentation and contracts to facilitating communication among stakeholders, this role ensures operational excellence and contributes to continuous improvement within Modern Niagara.

Duties and Responsibilities:

  • Provide related administrative support to Project Managers, Project Teams, and Site Superintendents for individually assigned projects.
  • Aid Project Managers in the organization and distribution of project-related documents and drawings from manufacturers, suppliers, and subcontractors.
  • Perform data system entries such as setting up purchase orders for subcontractors, suppliers, and manufacturers; inputting change orders and distributing change notices to necessary parties;
  • Set up and maintain project start-up binders.
  • Create, log and track all necessary communication and documentation related to assigned projects.
  • Negotiate and manage contracts with subcontractors and vendors where required.
  • Document control of all site paperwork.
  • Actively participate in operational meetings such as project delivery meetings, staff meetings, project reviews.
  • Participate in project reviews to foster continuous and process improvements within Modern Niagara.
  • Perform additional related duties as required under the direction of the hiring manager.

Must haves:

  • Post-secondary education in Construction Management/Mechanical Engineering or equivalent combination of education and experience.
  • Strong working knowledge across Microsoft Office products including Outlook, Word, Excel, and PowerPoint.
  • Strong attention to detail and organizational skills coupled with strong reading and writing skills.
  • Clear and effective communication skills with the ability to develop long-lasting and sustainable productive working relationships with colleagues, subcontractors, and additional stakeholders associated to assigned projects.
  • Driven individual with a strong sense of urgency. Comfortable in working within a deadline-driven, fast-paced environment.
  • Resourceful individual with strong problem-solving skills. Capable of managing multiple tasks and priorities simultaneously.
  • Individual who works effectively within a team, but also on their own initiative.

Nice to have:

  • 1+ years' Project Coordination experience within the Construction or Mechanical Contracting industry is preferred.
  • Previous working knowledge across project and/or construction management software's is highly advantageous.
  • Previous experience and exposures with project financial management an asset.

This is a replacement position. Expected annual compensation; $50,000 - $65,000

Modern Niagara offers a competitive total compensation package including:

  • Defined Contribution Pension Plan with a generous employer contribution
  • Flexible Health and Dental benefits with tiered options to meet the needs of you and your family
  • An annual health spending account to support your overall wellness
  • 24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services
  • A competitive vacation package with additional vacation granted throughout your tenure with the organization.
  • Employer Paid Parental Leave Top Up
  • Annual Community Day dedicated to volunteering and giving back to the communities where we live and work
  • Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others

Here at Modern Niagara, because we know our people are the best in the industry, we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.

About Modern Niagara
Who We Are

Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We are committed to having a positive and meaningful impact on Canada's infrastructure — and on the communities where we live, learn, work, and heal. We build for life.

Our Culture & Values

We value passion, initiative, determination, professionalism, and teamwork. Health and safety are embedded in everything we do, and our award-winning safety culture consistently performs well above industry standards.

Diversity, Equity & Inclusion at Modern Niagara

We are committed to building a diverse, equitable, and inclusive organization where everyone has access to opportunity, feels a sense of belonging, and can thrive. We actively work to remove barriers faced by members of equity-seeking groups (including women, Indigenous, Black, racialized, 2SLGBTQIA+ people, people with disabilities, and newcomers to Canada) in the construction industry. We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process.

If you require accommodation at any stage of the recruitment process, please contact us at so we can make appropriate arrangements.

We appreciate every applicant's interest in joining Modern Niagara. Only those selected for an interview will be contacted.