Service Administrator

1 week ago

Winnipeg MB RR J, Canada The J. Hansen HVAC Group Inc. Full time $45,000 - $65,000 per year

With over seven decades of experience, The J Hansen and HVAC Group delivers top-quality solutions to meet your HVAC service requirements. Our team of professionals is dedicated to providing the best natural gas/propane services, commercial refrigeration solutions, electrical services and controls, Medigas piping, 'A' ticket gas fitters, water treatment, and boiler installation and combustion analysis.

The J. Hansen HVAC Group Inc. is in search of a Service Administrator who will work with our Supervisors and Technicians to ensure that customers needs are maintained. The successful applicant will be a self-motivated individual with excellent organizational and communication skills. The successful candidate must be customer focused, analytical, and detail-oriented with an understanding of sales tax, purchase orders, and work orders. With their technical and organizational expertise, they will play a key role in enhancing our corporate image and reputation.

Duties and Responsibilities:

  • Answer incoming calls, collect information, distribute information to the Operations team
  • Create and maintain customer accounts
  • Process credit card transactions
  • Open new work orders using the ERP system
  • Issue Purchase Orders related to service jobs and asset maintenance
  • Receive inventory purchased for jobs and asset maintenance
  • Create new and manage existing service contracts using the ERP system
  • Permit administration as required
  • Invoice completed service jobs using the ERP system
  • Ensure that business activities are conducted within the Company code of conduct and in a professional manner with the highest degree of quality
  • Promote teamwork among the various functions of the office and the company to ensure long-term success of the business
  • Assist supervisors with other administrative duties as assigned

Skills and Requirements:

  • High School Diploma required; Diploma or Degree in Administration or Operations is a plus
  • Attention to detail with excellent analytical skills
  • Very well organized and able to multi-task
  • Proficiency with Microsoft Office Suite; Intermediate Excel experience required
  • Experience with accounting systems and reporting tools
  • Experience working in a cross-functional environment and interacting with multiple departments and all levels of the organization
  • Strong business knowledge and able to handle confidential information appropriately

Job Type: Full-Time

Job Types: Full-time, Permanent

Benefits:

  • Company events
  • Dental care
  • Disability insurance
  • Extended health care
  • On-site parking
  • Paid time off
  • Vision care

Work Location: In person

  • Office Administrative Assistant

    1 week ago

    Winnipeg, MB RR T, Canada Agam Container and Dray Services Ltd. Full time $40,000 - $72,000 per year

    Job OverviewWe are seeking a detail-oriented and proactive Office Administrator to join our team. The ideal candidate will be responsible for ensuring the smooth operation of our office by providing administrative support and excellent customer service. This role requires strong organizational skills, proficiency in office software, and the ability to manage...

  • Accounts Payable Administrator

    1 week ago

    Winnipeg, MB RR T, Canada db-0449-496c-a868-9e3609ce3953 Full time $37,440 - $37,920 per year

    Accounts Payable Administrator – Part TimeAt West End Radiators, we've been recognized as leaders in the industrial radiator business from Northern Ontario to the West Coast, and the Northern United States for over 45 years. We pride ourselves on delivering exceptional service with unparalleled turnaround times. Our values – Integrity, Quality Service,...

  • Office Administrator

    2 days ago

    Winnipeg, MB RC J, Canada Winnipeg Narrative Therapy Full time

    Winnipeg Narrative Therapy is a multi-office counselling agency providing services to individuals and families.We are seeking a detail-oriented and proactive Office Administrator to manage the day-to-day operations of our office and support our accounting functions.This position is part-time to start and might be an opportunity to extend to full time in the...

  • Administrative Coordinator

    1 week ago

    Winnipeg, MB RB J, Canada MANITOBA METIS FEDERATION Full time $40,000 - $60,000 per year

    The Manitoba Métis Federation (MMF) is the democratically elected National Government of the Red River Métis, also known as the Manitoba Métis. The Red River Métis are a distinct Indigenous Nation and People, and Canada's Negotiating Partners in Confederation and the Founders of the Province of Manitoba.The MMF seeks to fill one full-time Administrative...

  • Administrative Assistant

    3 days ago

    Winnipeg, MB, Canada RIVERVIEW HEALTH CENTRE Full time

    Requisition ID: 389778 Position Number: Posting End Date: October 13, 2025 City: Winnipeg Employer: Riverview Health Centre Site: Riverview Health Centre Department / Unit: Office of the Chief Executive Officer Job Stream: Non-Clinical Union: Non Union Anticipated Start Date - End Date: ASAP - Indefinite Reason for Term: Other Leave FTE: 0.54 Anticipated...

  • Audiology Administrative Assistant

    1 week ago

    Winnipeg, MB RT J, Canada ef46968f-9eba-48d0-b83f-900aa0f79fe5 Full time $29,393 per year

    OverviewThe Central Speech and Hearing Clinic is a not-for-profit organization that supports children and adults who are deaf or hard of hearing. The clinic provides family-based listening and spoken language intervention to children and audiology services to children and adults who use hearing aids, bone-anchored hearing aids and cochlear implants. We are...

  • Financial Services Administrator

    2 weeks ago

    Winnipeg, MB RM W, Canada ENTRUST FINANCIAL SERVICES Full time $31,600 - $58,514 per year

    About Entrust Financial ServicesAt Entrust Financial Services we are driven by purpose: to boldly direct and grow positive outcomes in business and life.For over twenty-five years we have been helping our clients, our communities, and our people achieve meaningful change through collaboration, innovation, and integrity. We pride ourselves on a team-first...

  • Business Services Administrator

    2 days ago

    Winnipeg, MB RC R, Canada Colliers Project Leaders Full time $45,000 - $60,000 per year

    Overview:At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it.Our commitment to realizing our clients' vision inspires us to look beyond the immediate – to the possibilities of...

  • Administrative Coordinator

    1 week ago

    Winnipeg, Canada Insight Service Solutions Inc Full time

    **Benefits**: - Competitive salary - Training & development - Wellness resources **Do you love connecting with customers and helping a business run like a well oiled machine?** **Position Title: Administrative Coordinator** Do you thrive at being the first contact for customers? Building rapport and discovering their needs? Can you focus on the...

  • manager, administrative services

    2 weeks ago

    Winnipeg, MB RX Y, Canada SDI Immigration LTD. Full time $60,000 - $100,000 per year

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 30 to 40 hours per weekEducation:Expérience:EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsWork settingConsulting firmGeneral officeTasksCo-ordinate administrative servicesManage the operations of a department providing...