Office Administrative Assistant

4 days ago

Calgary, Alberta, Canada RB Impact HVAC Services Full time

Company Description

RB Impact HVAC Services has been a trusted name in the HVAC industry for over a decade. Founded by AD Nahal, the company is distinguished by its commitment to high-quality heating, cooling, and air quality solutions offered at competitive prices. Backed by a team of licensed, insured, and skilled professionals, RB Impact HVAC Services consistently delivers exceptional services. With a strong dedication to excellence and customer satisfaction, the company has earned a leading position in the industry.

Role Description

We are seeking a detail-oriented and organized Office Assistant to support our administrative team. This role is vital in maintaining smooth office operations, providing excellent customer service, and ensuring efficient management of daily tasks. The ideal candidate will possess strong computer skills and excellent communication abilities. Previous clerical and administrative experience, along with familiarity with office software such as Microsoft Office and Google Workspace, will be highly valued.

Duties

  • Manage front desk responsibilities, including greeting visitors and handling phone with professionalism and courtesy
  • Perform data entry, filing, and document proofreading to ensure accuracy and organization
  • Support calendar management and scheduling for staff appointments and meetings
  • Assist with office management tasks such as supply inventory, equipment maintenance and overall cleanliness of the office
  • Provide customer support via phone or email, ensuring excellent phone etiquette and customer service standards
  • Handle administrative tasks such as typing correspondence, maintaining records, and supporting personal assistants
  • Support team with clerical duties including photocopying, scanning, and organizing files

Requirements

  • Office experience with strong organizational skills and attention to detail would be treated as an asset
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Excellent computer literacy and data entry skills with high typing speed
  • Strong communication skills; bilingual abilities are a plus
  • Previous experience in front desk or receptionist roles, is a plus
  • Ability to handle multiple tasks efficiently while maintaining professionalism under pressure
  • Experience in customer service or customer support roles
  • Familiarity with calendar management and appointment scheduling tools

This position offers an opportunity to be a key part of a professional office environment where your organizational skills and customer service expertise will be highly valued.

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