Office Administrator

2 days ago

Calgary, Alberta, Canada Huntwood Millworks Ltd Full time

Job Summary

We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and support our team. The ideal candidate will possess strong communication, organizational, and multitasking skills, with experience in supervising staff and managing administrative functions. This role is vital in ensuring smooth office workflows, maintaining vendor relationships, and supporting human resources activities.

Duties

  • Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
  • Oversee clerical tasks such as filing, data entry, and document management using tools like QuickBooks and other bookkeeping software
  • Supervise administrative staff and coordinate team management activities to ensure productivity and efficiency
  • Handle human resources responsibilities including onboarding, training & development, and maintaining employee records
  • Manage payroll processing and assist with budgeting activities to support financial planning
  • Maintain vendor management relationships, process invoices, and oversee supply procurement
  • Support office organization by implementing filing systems and ensuring compliance with company policies
  • Provide excellent phone etiquette to clients, vendors, and internal staff while managing scheduling and appointment setting

Requirements

  • Proven experience in office administration or clerical roles with strong organizational skills in English
  • Supervising experience preferred, with the ability to lead a team effectively
  • Proficiency in QuickBooks, bookkeeping, payroll processing, and vendor management systems
  • Strong communication skills, both verbal and written, with excellent phone etiquette
  • Experience with front desk operations and multi-line phone systems
  • Knowledge of human resources functions including training & development and employee record management
  • Ability to manage multiple priorities efficiently in a fast-paced environment
  • Demonstrated organizational skills with attention to detail in filing and document control
  • Prior office experience is essential; familiarity with budgeting processes is a plus

Job Types: Full-time, Permanent, Fixed term contract

Contract length: 36 months

Pay: From $15.94 per hour

Work Location: In person

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