Administrative Assistant

Role: Administrative Assistant
- Location: Saskatoon, SK

Schedule: Full Time, Monday to Friday, 8:00 am - 4:30 pm

We are seeking a professional and highly organized Administrative Assistant to support our fast-paced office environment. This individual will be the first point of contact for Crestline, delivering a positive first impression to visitors, suppliers, and employees. The role provides crucial administrative support across multiple departments and requires exceptional organizational skills, attention to detail, and a proactive approach.

KEY RESPONSIBILITIES
- As the Administrative Assistant you will:

- Greet visitors and callers in a friendly and professional manner
- Answer and direct incoming phone calls, manage incoming/outgoing mail and faxes
- Monitor employee attendance including vacation, meetings, and out-of-office statuses
- Maintain a clean, organized reception and supply area, and ensure appropriate stock of office supplies and refreshments
- Coordinate hotel, travel, and catering arrangements for staff and events
- Support departmental needs by preparing documents such as phone lists, organizational charts, newsletters, posters, presentations, and milestone updates
- Prepare production-related documents such as traveler binders and vehicle files
- Generate and distribute company newsletters and maintain community boards
- Participate as a member of the Social Committee and contribute to event planning
- Liaise with service providers including vending, shredding, water supply, and postal services
- Collaborate with the Senior Administrator & Office Manager on ad hoc assignments

QUALIFICATIONS
- As the Administrative Assistant you will bring:

- Essential:

- Post-secondary education in Office Administration or equivalent experience
- Minimum 5 years of administrative support experience, including work with senior management
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Experience with Adobe Illustrator and Draw.io is an asset
- Excellent data entry, document formatting, and communication skills
- Experience operating a multi-line phone system
- Experience with organizational chart maintenance and internal communications
- Core Competencies & Skills:

- Strong organizational and time management skills
- Attention to detail with the ability to multitask in a fast-paced setting
- Positive, energetic, and professional demeanor
- High level of discretion when handling confidential information
- Strong interpersonal and listening skills
- Ability to work independently and support cross-functional teams Alignment with Crestline values of integrity, trust, excellence, and innovation

WHY CHOOSE CRESTLINE COACH?

Crestline Coach takes pride in a strong company culture that embodies excellence, integrity, trust and innovation. To foster a strong culture, we believe in a progressive, dynamic and solution-based environment and want to prosper amongst the best and brightest in the country. Benefits of working with Crestline Coach include:

- A competitive salary with bonus earning potential including a recruitment referral bonus.
- Health benefits including dental, extended health care, long and short-term disability coverage, accident and serious illness insurance, life insurance, and a health spending account.
- A group registered retirement savings plan that has a 4% matching, occupational vision care, employee, and family assistance programs along with a virtual walk-in clinic that provides unlimited healthcare for you and your family.
- Milestone and service awards at five-year increments.
- Access to CUBBI, a discounted food delivery service of fresh meals from local kitchens, and Sutton Smart Perks Discounts for services and discounts from local businesses.
- Career path and career longevity support by approved professional development opportunities and cost reimbursement, including association memberships.