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Administrative Assistant

2 weeks ago

Saskatoon, Canada Bridge Counseling Full time

greeting clients
- providing support to our counsellors
- assisting in daily office needs
- collecting payment from clients
- dealing with Bridge Counseling's general administrative activities

What does an Administrative Assistant do at Bridge Counseling?

A successful Admin Assistant should ensure our office's efficient and smooth day-to-day operation.

**Responsibilities**:

- Open/close the office as needed
- Answer and make phone calls professionally
- Greet and assist Clients
- Schedule and manage appointments
- Provide real-time scheduling support by booking appointments and preventing conflicts, and ensuring there is no overflow
- Provide a warm welcome for clients to ensure a smooth and positive experience
- Receive payment from Clients
- Prepare and submit billing information to various insurance companies
- Assist in the preparation of regularly scheduled reports
- Maintain contact lists
- Manage Bridge Counseling social media accounts
- Deal with Bridge Counseling's general administrative activities

**Requirements**:

- Administrative diploma or equivalent
- Previous experience as an administrative assistant
- Knowledge of office management systems and procedures
- Previous customer service experience is considered an asset
- Working knowledge of office equipment, e.g., printers and scanners
- Proficient in MS Office
- Familiarity with Janeapp (an online booking system) is an asset
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multitask
- Desire to be proactive and create a positive experience for others

**Job Types**: Part-time, Permanent

Pay: $19.00-$24.00 per hour

Expected hours: 20 - 28 per week

**Benefits**:

- On-site parking

Application question(s):

- Do you live in or close to Saskatoon?
- Would you be available to temporarily work evenings or Saturdays if needed?

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative/Reception: 1 year (required)

Work Location: In person

Application deadline: 2024-09-10
Expected start date: 2024-09-12