Office Administrator/bookkeeper

6 days ago

Coquitlam, Canada Imperial Valve Ltd. Full time

**Job Overview**
We are currently seeking a meticulous and organized **Office Administrator/bookkeeper** to join our team and manage a variety of administrative and bookkeeping tasks. It is a temporary full-time position for maternity leave coverage but may lead to permanent position. This position requires strong organizational skills, effective communication abilities, and a commitment to maintaining an efficient work environment.

**Key Responsibilities**

Key Responsibilities:
2. Inventory & Supplies Management:
Oversee shop inventory and office supplies, ensuring adequate stock levels.
Conduct regular inventory checks and update inventory records accordingly.

3. Customer Estimates & Orders:
Create and provide accurate estimates to customers.
Process and place customer orders promptly and efficiently.

4. Supplier Estimates & Purchase Orders:
Request estimates from suppliers and ensure competitive pricing.
Create and manage purchase orders for suppliers, ensuring timely procurement of materials and supplies.

5. Bookkeeping:
Maintain accurate and up-to-date financial records.
Perform regular reconciliations of accounts.
Assist in the preparation of financial reports.

6. Shipping & Receiving:
Coordinate and manage shipping and receiving activities.
Ensure accurate documentation and tracking of incoming and outgoing shipments.

7. Tag Stamping for Valves:
Stamp and label tags for valves accurately according to company specifications.

8. Accounts Receivable (AR) & Accounts Payable (AP) Management:
Manage AR and AP processes, ensuring timely invoicing and payments.
Monitor and follow up on overdue accounts.

9. Valve Reports:
Write detailed valve reports, documenting specifications and performance as required.

Qualifications:

- Proven experience as a bookkeeper or office administrator.
- Proficiency in bookkeeping, QuickBooks software, and MS Office Suite. QUICKBOOKS ONLINE AND DESKTOP EXPERIENCE IS MANDATORY, AS TRAINING ON THIS WILL NOT BE PROVIDED
- Strong organizational and multitasking skills.
- Excellent communication skills, both written and verbal.
- Attention to detail and a high level of accuracy.
- Ability to work independently and as part of a team.
- Knowledge of inventory management and procurement processes is a plus.
- Familiarity with AR/AP management and financial reporting.

**Education**:

- High school diploma or equivalent required.

**Job Type**: Part-time

Pay: From $22.00 per hour

Expected hours: 30 - 40 per week

**Benefits**:

- Flexible schedule

**Language**:

- English (preferred)

Work Location: In person

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