Administrative Assistant

2 weeks ago

Halifax, Canada Nova Scotia Health Authority Full time

**Req ID**:194395**
**Location**:Provincial** Zone,**Charter Place**
**Department**:CNS-Admin Emergency Sr DIR**
**Type of Employment**:Permanent**Hourly FT** (**100%**) x**1**
**Management/Non Union** P**osition**
**Posting Closing Date**:10-Jan-25**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

**About the Opportunity**:
The Administrative Assistant is responsible for providing comprehensive administrative support to the Senior Director by effectively coordinating the day-to-day operation of the Senior Director's office. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the administrative assistants within the portfolio and across the health authority. The Administrative Assistant provides leadership to the administrative assistants withing the portfolio in terms of all administrative activates, procedures and guidelines to enable consistency and standardization across the portfolio. The position is responsible for the development and mentorship of the administrative assistants within the portfolio. This position provides additional support to individuals, committees or working groups as assigned, as well as supports other members of the Clinical Network group on occasion. This position works closely with the Executive Assistant of the Vice-President, providing back up as required and supporting the Executive Leadership Team as required.

**About You**:
We would love to hear from you if you have the following:

- Post-Secondary diploma in a recognized office administration, business administration or secretarial program
- Undergraduate degree is an asset
- International Association of Administrative Professionals (IAAP) certification is an asset
- Minimum 5-7 years' of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare
- Excellent communication, interpersonal, prioritizing and organizational skills
- Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies
- Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information
- Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

**Hours**:

- Permanent Full-time position; 75 hours biweekly
- Some travel provincially may be required for meetings

**Compensation and Benefits**:
$25.13 - $31.61 Hourly

**Once You've Applied**
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

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