Executive Administrative Assistant
1 week ago
**Summary**
The Executive Assistant provides high-level administrative support to the Vice President & General Manager of North America, ensuring efficient coordination of their daily, weekly, and monthly activities to help achieve strategic goals.
**Responsibilities**
- Manage executive calendars, prioritizing meetings by urgency and importance.
- Handle documentation flow, including signature requests, reports, correspondence, and electronic approvals for vacations, legal signatures, expenses, purchase orders, and special requests.
- Coordinate domestic and international travel, including flights, accommodations, transportation, and Visa requirements; ensure monthly expense reports are submitted on time.
- Organize logistics for on-site, off-site, and virtual meetings/events, including RFPs, contracts, accommodations, catering, agendas, meeting space setup, and transportation.
**Qualifications**
- Proven experience supporting senior leaders/executives in a corporate environment.
- Excellent organizational, time management, and project management skills with strong attention to detail.
- Proficiency in Microsoft Office (Outlook, Teams, Excel, PowerPoint, SharePoint, OneDrive).
- Ability to maintain strict confidentiality with sensitive information.
- Experience with Oracle, SAP Concur, myCWT, and Miro.
**Job Types**: Full-time, Casual
Pay: $27.50 per hour
Expected hours: 40.00 per week
**Education**:
- Secondary School (required)
**Experience**:
- Executive Assistant: 2 years (required)
- Travel Arrangement (Domestic & International): 1 year (required)
- Calendar Management: 1 year (required)
- Oracle/ SAP/ Concur/ myCWT/ Mirot: 1 year (required)
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