Executive Assistant

1 day ago

Vaughan, Canada Ozz Group Full time

With over 35 years in the industry, **Ozz Electric** is a trusted name in electrical contracting and energy solutions. We pride ourselves on delivering top-tier work in an environment that’s fast-paced, straightforward, and built on mutual respect. As we continue to grow, we're looking to add another **Executive Assistant** to our dynamic support team.

**Who We’re Looking For**

You’re a pro at juggling competing priorities, keeping executives organized, and staying calm under pressure. You know how to hold your own, especially in an environment where the work is serious and the people are straight-shooters. You're comfortable in a no-nonsense, boots-on-the-ground environment and still bring a polished, professional approach to everything you do. You’re reliable, detail-oriented, and someone who knows how to get things done—with a little grit and a lot of grace.

**In This Role, You Will**:

- Provide high-level administrative support to multiple executives and the existing Executive Assistant
- Manage calendars, coordinate meetings, and handle day-to-day scheduling logistics
- Book and handle executive travel, as well as expense reports.
- Assist in preparing reports, presentations, and internal communications
- Coordinate and help plan internal events, from team meetings to company-wide celebrations
- Act as a point of contact between executives and internal/external stakeholders
- Handle confidential information with discretion and sound judgment
- Keep things running smoothly when others are pulled in a hundred directions

**What You Bring**:

- 3-5 years of experience as an Executive Assistant or in a similar administrative support role
- Experience in a construction, or skilled trades environment is a strong asset
- Excellent organizational, communication, and interpersonal skills
- Thick skin—you’re not easily rattled and can navigate a no-frills, boots-on-the-ground environment with professionalism
- Proven ability to plan and coordinate events (bonus points if you’ve done this in a corporate or field setting)
- Tech-savvy with proficiency in Microsoft Office
- especially Excel and scheduling platforms
- A sense of humour and the ability to adapt to a busy, ever-changing workday

**Why Ozz?**

We’re not your average office. We believe in building long-term careers, not just jobs. At Ozz, you'll work alongside a team of people who are passionate about what they do—and who aren’t afraid to roll up their sleeves and get it done. If you're looking for a place where you can grow, contribute, and be valued, we want to hear from you.

**Schedule**: 8:00 AM - 5:00 PM, Monday to Friday, in-office at our Vaughan/Concord location.

  • Executive Assistant

    3 days ago

    Vaughan, Canada DMC Mining Services Full time

    Our core values: Zero Harm, Teamwork, Results Driven, Courage and Accountability. **Summary**: DMC is currently looking for an **Executive Assistant** to join our team on a permanent basis, based in **Vaughan, Ontario**. The Executive Assistant will be responsible for providing efficient, professional, and confidential day-to-day administrative support to...

  • Executive Assistant

    2 weeks ago

    Vaughan, Canada CQ Search Group Ltd. Full time

    Our client in Vaughan, a successful and busy company in land development is seeking to hire an Excecutive Assistant Job Summary: The Executive Assistant will play a crucial role in supporting the senior executives by facilitating smooth and efficient operation of the executive office. This role demands a highly resourceful individual with strong emotional...

  • Executive Assistant

    1 day ago

    Vaughan, Canada Plan Group Full time

    **Key Responsibilities**: - Executive Support: Provide direct assistance to executives by managing their calendars, scheduling meetings, and coordinating domestic and international travel arrangements. Exercise discretion in handling executive time and prioritizing tasks. - Calendar and Meeting Management: Organize and maintain executives' schedules,...

  • Executive Assistant

    1 week ago

    vaughan, Canada CQ Search Group Ltd. Full time

    Our client in Vaughan, a successful and busy company in land development is seeking to hire an Excecutive AssistantJob Summary:The Executive Assistant will play a crucial role in supporting the senior executives by facilitating smooth and efficient operation of the executive office. This role demands a highly resourceful individual with strong emotional...

  • Executive Assistant

    2 weeks ago

    Vaughan, Canada CQ Search Group Ltd. Full time

    Our client in Vaughan, a successful and busy company in land development is seeking to hire an Excecutive AssistantJob Summary:The Executive Assistant will play a crucial role in supporting the senior executives by facilitating smooth and efficient operation of the executive office. This role demands a highly resourceful individual with strong emotional...

  • Executive Assistant

    3 weeks ago

    Vaughan, Canada People Corporation Full time

    Executive Assistant page is loaded## Executive Assistantremote type: In-Personlocations: ON - BPA L183 - Vaughantime type: Full timeposted on: Posted 4 Days Agojob requisition id: JR755We are seeking an Executive Assistant to join our team in Vaughan. Supporting the Executive Management team, the ideal candidate is highly self-motivated,...

  • Executive Assistant

    2 days ago

    Vaughan, Ontario, Canada MM NOVA TECH LTD Full time

    About the Role:MM Nova Tech is seeking a highly organized and proactiveExecutive Assistant (EA)to provide comprehensive administrative and operational support to our leadership team. The ideal candidate will be detail-oriented, resourceful, and able to manage multiple priorities while maintaining confidentiality. This role also involves research and...

  • Executive Assistant

    2 weeks ago

    Vaughan, Ontario, Canada People Corporation Full time

    We are seeking an Executive Assistant to join our team in Vaughan. Supporting the Executive Management team, the ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.The Executive Assistant WillProvide high level calendar management with emphasis on...

  • Executive Assistant

    1 week ago

    Vaughan, Canada Victory Group Full time

    **The Victory Group portfolio is growing! We’re looking for a passionate and driven Executive Assistant to help support the founders.** **We’re proud of the accomplishments that have allowed us to get to where we are today, but know that our people are our most important resource in determining the magnitude of our success. To continue to deliver on our...

  • Executive Assistant

    3 days ago

    Vaughan, Canada Northstar Drywall Full time

    **About the Company**: Northstar Drywall Inc. is a dynamic and growing drywall and construction company known for delivering high-quality craftsmanship and exceptional service. We specialize in residential and commercial drywall installation, taping, mudding, painting, and complete finishing solutions. As we expand, we’re looking for a reliable and...