Administrative Assistant

11 hours ago

Vaughan, Canada York Major Holdings Inc. Full time

**REPORTS TO**:
**Executive Assistant, providing administrative, clerical and office management support for York Major Holdings Inc. and Eagles Nest Golf Club.**

**DESCRIPTION**:

- Answer and direct all incoming calls distributing to the various departments of the golf club and taking messages when Concierge is unavailable
- Ensure tidiness and stocking of supplies in administrative copy room
- Ordering of office supplies/furniture on as needed basis
- Open and distribute all incoming mail as well as maintaining outgoing courier and mail services
- Become knowledgeable of the digital filing system for the whole organization by making sure filing is accurately completed in timely fashion, and the file listing is updated on an ongoing basis
- Compile, compose, type and file correspondence, reports and documents as assigned by the VP & COO, CFO and/or Executive Assistant
- Respond to donation requests using templates and correct format
- Maintain the internal mass contact list consisting of adding new contacts and deleting duplications
- Act as administrative contact during absence of Executive Assistant
- Relieve Concierge for breaks and fill in as Concierge on as-needed basis
- Assist with administrative tasks for all departments on as-needed basis
- Assist in training of new Concierge employees
- All other duties as required

**QUALIFICATIONS**:

- 1-3 years of office administration experience
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, printer-copier-fax, postage machine
- Excellent Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communications skills
- Sensitivity with confidential information
- Strong organizational skills with the ability to multi-task

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off
- RRSP match

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- DCS / DEC (preferred)

**Experience**:

- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)

Work Location: One location

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