Administrative Assistant

2 days ago

Vaughan, Canada York Major Holdings Inc. Full time

**REPORTS TO**:
**Executive Assistant, providing administrative, clerical and office management support for York Major Holdings Inc. and Eagles Nest Golf Club.**

**DESCRIPTION**:

- Answer and direct all incoming calls distributing to the various departments of the golf club and taking messages when Concierge is unavailable
- Ensure tidiness and stocking of supplies in administrative copy room
- Ordering of office supplies/furniture on as needed basis
- Open and distribute all incoming mail as well as maintaining outgoing courier and mail services
- Become knowledgeable of the digital filing system for the whole organization by making sure filing is accurately completed in timely fashion, and the file listing is updated on an ongoing basis
- Compile, compose, type and file correspondence, reports and documents as assigned by the VP & COO, CFO and/or Executive Assistant
- Respond to donation requests using templates and correct format
- Maintain the internal mass contact list consisting of adding new contacts and deleting duplications
- Act as administrative contact during absence of Executive Assistant
- Relieve Concierge for breaks and fill in as Concierge on as-needed basis
- Assist with administrative tasks for all departments on as-needed basis
- Assist in training of new Concierge employees
- All other duties as required

**QUALIFICATIONS**:

- 1-3 years of office administration experience
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, printer-copier-fax, postage machine
- Excellent Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communications skills
- Sensitivity with confidential information
- Strong organizational skills with the ability to multi-task

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off
- RRSP match

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- DCS / DEC (preferred)

**Experience**:

- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)

Work Location: One location

  • Administrative Assistant

    7 days ago

    Vaughan, Canada Isure Insurance Inc Full time

    isure insurance is looking for a friendly, reliable, and positive Administrative Assistant to join our exciting and growing team! You will be in charge of the offices day-to-day operations and administrative support. Located in Vaughan, Ontario, isure is Canada’s fastest-growing online insurance brokerage, offering a wealth of insurance choices, features...

  • Administrative Assistant

    7 days ago

    Vaughan, Canada Toronto and Region Conservation Authority (TRCA) Full time

    **Position Details**: **Current Rate of Pay**: Min $ 31.79, to Max $ 34.47 **Employment type**: Permanent Full-Time **Hours of work**: 35 hrs/week **Work location**: RSC (9741 Canada Company Ave. Woodbridge, ON L4H 0A3) **Division**: Restoration and Infrastructure **Business unit**: Restoration and Resource Management **Travel**: Yes, 20% **Remote...

  • Administrative Assistant

    2 weeks ago

    Vaughan, Canada Dreiden Inc. Full time

    We’re looking for a Part-Time Administrative Assistant to join our team and help streamline our daily operations. This role is perfect for someone highly organized, detail-oriented, and tech-savvy, with strong communication skills and experience handling administrative and social media tasks. **Key Responsibilities** - Create and send invoices, process...

  • Administrative Assistant

    2 weeks ago

    Vaughan, Canada TDS Personnel Full time

    Our client requires a Sales Administrative Assistant to join their team on a three month temporary basis. The Sales Administrative Assistant will provide direct administrative and operational support to the Chief Operating Officer and the Sales Department. This role is key to ensuring the efficiency and effectiveness of sales operations by managing customer...

  • Administrative Assistant

    2 weeks ago

    vaughan, Canada TDS Personnel Full time

    Our client requires a Sales Administrative Assistant to join their team on a three month temporary basis. The Sales Administrative Assistant will provide direct administrative and operational support to the Chief Operating Officer and the Sales Department. This role is key to ensuring the efficiency and effectiveness of sales operations by managing customer...

  • Administrative Assistant

    2 weeks ago

    Vaughan, Canada TDS Personnel Full time

    Our client requires a Sales Administrative Assistant to join their team on a three month temporary basis. The Sales Administrative Assistant will provide direct administrative and operational support to the Chief Operating Officer and the Sales Department. This role is key to ensuring the efficiency and effectiveness of sales operations by managing customer...

  • Administrative Assistant

    7 days ago

    Vaughan, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. JLL is seeking an Administrative Assistant to support the General Manager, Property Manager, Operations Manager, and the Specialty Leasing Manager of the Shopping Center. WHAT YOU’LL BE DOING Assist with the rent relief process, providing statements, mailing correspondence etc. Assist with the...

  • Assistant Administrator

    7 hours ago

    Vaughan, Canada Index Construction Inc. Full time

    **Assistant Administrator Position** - Assist in managing day to day operations - Perform administrative tasks such as filing, data entry, organizing documents - Greet & assist visitors at Front Desk - Provide Support to other Team Members as needed - Attend project meetings with internal and external parties to monitor and support the construction team in a...

  • Administrative Assistant

    2 weeks ago

    Vaughan, Canada Canada Profi Lubricants Inc. Full time

    Canada Profi Lubricants Inc. is located in Vaughan (Highway 7 W), Ontario. Our company focuses on selling auto lubricants such as engine oil, car care, anti-freeze, etc. We are currently looking for an Administrative Assistant to provide assistance to our management team. **Some of the main duties for the position**: - Preparing, keying in, editing and...

  • Administrative Assistant

    6 hours ago

    Vaughan, Canada HVE Healthcare Assessments Full time

    **About HVE Healthcare Assessments** **HVE Healthcare Assessments** is an industry leading provider of Independent Medical Assessments. HVE is well known for its client-focused culture and its commitment to quality and integrity. We are unwavering in dedication to our customers and providing timely, impartial and defensible assessments and reports. Founded...