Administrative Assistant
3 days ago
Our team is growing
Two exciting opportunities have come up to join the Impact Healthcare at our new South West location and our original South End Barrie We are seeking two **experienced**and reliable Administrative Assistants/Front desk Receptionists to join our multidisciplinary team (chiros, physios, massage therapists, admins etc).
We value team culture, work/life balance and many opportunities for growth
We also offer:
A consistent schedule-with the possibility of increasing hours
Paid onboarding and training ($) and paid stat holidays
Company sponsored team events ($)
Career courses to help you build your skillset ($)
Loyalty bonus ($)
On-site gym discount ($)
Health spending account ($)
Opportunities for career progression
Regular support in developing your professional skillset and awesome leadership
Our modern clinic has 10 private treatment rooms, as well as over 5000 square ft of space with an on-site private gym space.
**Experience**:
- Customer service experience considered an asset
- **Minimum 2 years** working in office administration in a healthcare/clinical setting
- **Minimum 1 year**experience with insurance billings (MVA, WSIB), processing payments and appointment databases
- **Experience**with direct billing and working with insurance companies.
- **Must have previous experience** working in a medical/rehabilitation clinical setting
**Qualifications**:
- High school graduate, minimum Grade 12
- Demonstrates excellence in communication, both written and verbal
- Innovative and willing to learn
- Commitment to customer service and team work
- Ability to work in a fast-paced environment
- Excellent organization and time management skills
- Commitment to maintaining confidentiality
- Proficient in Microsoft Office
**Responsibilities of the Job**:
- Coordinates patient appointments, phone calls, and messages in a busy clinic
- Assists patients and clinicians with paperwork (including WSIB and MVA)
- Receives and issues payments
- Communicates with referral sources and contacts for outreach opportunities over the phone
- Demonstrates attention to detail
- Charts/files/faxes and completes data entry
- Performs opening and closing procedures
- May be responsible for other duties as assigned
Job Perks
- Yearly allowance for healthcare at Impact Healthcare, discount at on-site gym, amazing team culture and team outings.
**Hours (to start at West)**:
Required hours:
Monday 7:45-3pm
Tuesday 2-8pm
Wednesday 7:45-3pm
Friday 12-4 (E/O)
Every other Sat 7:45-2pm
*Approx 60 hours per pay period (every 2 weeks)
**Hours (to start at South)**:
Required hours:
Tuesday 2-8
Wednesday 11-6
Thursday 7:45-3
Saturday 7:45-2
*Approx 52 hours per pay period (every 2 weeks)
**Job Types**: Full-time, Part-time, Permanent
Pay: $17.75-$20.00 per hour
Additional pay:
- Retention bonus
**Benefits**:
- Casual dress
- Dental care
- Extended health care
- On-site gym
- On-site parking
- Paid time off
- Store discount
- Wellness program
Flexible language requirement:
- French not required
Schedule:
- Evening shift
- Weekends as needed
Application question(s):
- How many years of direct billing experience do you have?
**Experience**:
- Medical/Rehab Administrative: 2 years (required)
Work Location: In person
Application deadline: 2025-03-18
Expected start date: 2025-07-14
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