Office Administrative Assistant
1 week ago
**Join Our Growing Team in Barrie, Ontario**
We're a dynamic real estate investing company with properties across Canada, seeking a detail-oriented and organized Part-Time Admin Assistant with accounting responsibilities. As an essential member of our team, you'll manage day-to-day administrative tasks and oversee accounting functions to ensure seamless operations.
**Key Responsibilities**:
**Administrative Duties**:
- Assist Upper-Level Managements in any urgent requirements
- Manage communications with service partners (service vendors, town offices, insurance brokers, banks, utility providers, etc.). Must be comfortable with communicating in-person and over the phone. (REQUIRED)
- Flexible work hours, including some tasks outside 9-5 scope
- Office operations, event coordination, and record maintenance
- Assist in building and finding new technologies to improve internal processes using AI technology and apps
**Accounting Duties**:
- Process accounts payable/receivable, reconcile bank statements, and prepare periodic financial reports using our Property Management Software called Buildium
- Payroll processing, tax filings, and benefits administration
- Budget preparation and financial forecasting
**Customer Service**:
- Respond to inquiries from Management, property managers, vendors, and employees
- Handle confidential information with discretion and integrity
**Qualifications**:
- Bachelor's degree in Business Administration, Accounting, Finance, or related field
- Proven experience in administrative role with accounting responsibilities
- Proficiency in accounting software (QuickBooks, Sage) and Microsoft Office Suite as you will be managing a property management software called Buildium.
- Strong organizational and time-management skills
- Excellent communication skills
**Preferred Qualifications**:
- English Proficiency: Strong written and verbal communication skills in English are essential for this role.
- Experience with accounting software, payroll processing and tax filings
- Knowledge of accounting regulations and standards
- Strong problem-solving and organization skills
**What We Offer**:
- Competitive salary and great work environment
- Opportunities for professional growth and development leading to a possible full time position
- Supportive and collaborative team
**Job Details**:
- On-site, in-office position in Barrie, Ontario
- Required to be in office 2-3 days a week
**Job Type**: Part-time
Pay: $20.00-$22.00 per hour
Expected hours: No less than 15 per week
**Experience**:
- Accounting: 1 year (preferred)
- Administrative: 1 year (preferred)
Work Location: In person
Application deadline: 2025-05-23
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