Office Coordinator

1 week ago

Calgary, Canada Silver Springs Community Center Full time

**Position Summary**:
The Office Coordinator is the first point of contact for our community center. This role involves greeting visitors, answering questions about our programs and services, and managing room rentals. The Office Coordinator will also assist with website and social media updates, and will support the planning and execution of programs and special events. The position is part-time and provides a great opportunity to contribute to a community-focused organization.

**Position Details**:

- **Type**: Permanent Part-Time
- **Hours**: Approximately 25-32 hours per week (with additional time for community events and meetings). Starting at $25/hour.
- **Reduced Hours**: During July and August and Christmas break

**Key Responsibilities**

**Contracts**:

- Answer rental inquiries and prepare contracts (one time rentals and long-term).
- Scheduling building walkthroughs for renters and conduct a facility orientation
- Inspect rooms after rentals to ensure building, tables and chairs are left in good condition.
- Ensure contracts are sent, signed, and deposits collected on time.
- Update and maintain the rental daybook, ensuring entries are current and accurate, at least 6 months in advance.

**Communications & Marketing**:

- Compile the monthly paper and electronic newsletter: gather article submissions, design, proofread, and handle other editorial tasks.
- Create promotional materials such as posters and brochures for rentals, programs, and events.
- Update the association website and social media accounts with relevant, up-to-date information.

**Administrative**:

- Provide coverage for team members on vacation, sick leave, or otherwise unavailable.
- Greet customers and process phone and walk-in registrations for association programs (sports, dance, aerobics, swimming, and community events).
- Process community membership registrations and maintain the membership database.
- Assist with our seniors programs, planning, communication and registration
- Process donations, issue thank-you letters, and provide tax receipts.
- Support community-building efforts through events such as the Crafter’s Market, Hello Summer, Hello Winter Jelly Bean Dances, and LEGO Competition (includes marketing, registration, planning, setup, and takedown).
- Open, sort, and distribute incoming mail and process outgoing mail.
- Retrieve and handle phone messages, or forward as needed.
- Field calls for the Association Board and affiliates (e.g., Preschool, Botanical Gardens, Edible Gardens, and facility users).
- Assist General Manager, Program Coordinator, and Accountant with daily operations
- Ordering office materials
- Oversee office printer, coordinate maintenance and supplies
- Handle additional duties, such as recycling and assisting with janitorial emergencies when needed.

**Job Type**: Part-time

Pay: From $25.00 per hour

Expected hours: 25 - 32 per week

Work Location: In person

Application deadline: 2025-11-12
Expected start date: 2025-11-17

  • Office Coordinator

    1 week ago

    Calgary, Canada Litus Inc. Full time

    **Responsibilities** - Oversee day-to-day office operations and maintain a well-organized office space. - Monitor inventory levels, order office and lab supplies, and ensure adequate stock of essentials for our operations. - Coordinate and manage schedules and meetings for management. - Provide administrative assistance, including data entry, filing, and...

  • Office Coordinator

    2 weeks ago

    Calgary, Alberta, Canada Kiewit Full time $60,000 - $80,000 per year

    Requisition ID:177994Job Level:Mid LevelHome District/Group:Kiewit Energy Canada DistrictDepartment:Business ManagementMarket:OGCEmployment Type:Full TimePosition OverviewWe are currently looking for an Office Coordinator to support our office in Calgary. As the Office Coordinator you will report to the Executive Assistant to the EVP and provide...

  • Operations & Office Coordinator

    2 weeks ago

    Calgary, Canada Infinqiue And Natural Beauty Full time

    **Job Title: Operations & Office Coordinator** **Location**: Calgary, AB **Job Type**: Full-Time **Reports to**: Operations Manager / General Manager **Position Summary**: We are looking for a highly organized, detail-oriented **Operations & Office Coordinator** to support the day-to-day administrative and operational functions of our general contracting...

  • Office Coordinator

    2 days ago

    Calgary, Canada The Urban Painter Full time

    **Job Summary** As the Office Coordinator, your duties will include: - Receive visitors and manage incoming phone inquiries - Assist the Director of Operations with scheduling projects - Contact clients with details of their project - Send invoices and collect payment - Coordinate with Interior Designers for colour consultations - Monitor timesheets of...

  • Office and Project Coordinator

    1 week ago

    Calgary, Canada Evolve Business Group Full time

    Job Title**:Office and Project Coordinator**Company: Turnkey Renovations Location: Calgary Pay: $25 to $32 About Us At **Turnkey Renovations**, we have been transforming homes into personalized living spaces since our inception. Specializing in high-quality renovations, custom designs, and exceptional craftsmanship, we take pride in delivering results that...

  • Office Coordinator

    6 days ago

    Calgary, Canada Litus Inc. Full time

    **About Litus**: **Job Summary**: Pay: $48,000.00-$55,000.00 per year Ability to commute/relocate: - Calgary, AB T2A 6A2: reliably commute or plan to relocate before starting work (preferred) **Education**: - DCS / DEC (preferred) **Experience**: - Account Payable/Receivable, Payroll, office coordination: 2 years (required) **Language**: - English...

  • HR Coordinator

    1 week ago

    Calgary, Canada Contemporary Office Interiors Ltd Full time

    **THE ROLE** **WHAT DO WE OFFER** We offer competitive health benefits, wellness and healthcare spending accounts, and a holiday package that includes the week between Christmas and New Year’s off. You’ll also be getting in as we grow so growth opportunities abound if you exhibit the knowledge, expertise, and passion to grow with the organization. This...

  • Sales Coordinator

    1 week ago

    Calgary, AB TG M, Canada Contemporary Office Interiors Full time $60,000 - $80,000 per year

    THE ROLEWe believe in the power of diversity and the power of teamwork. We need both collaborative and individual responsibility to organize effectively around our customer's problems.The Sales Coordinator works closely with and supports the sales process in meeting annual sales goals by assisting the sales team with their customer requirements for products...

  • Office Coordinator

    2 weeks ago

    Calgary, Canada MULTI CULTURE TRAVEL WORLD LTD Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: College/CEGEP - Experience: 2 years to less than 3 years - or equivalent experience - ** Work setting**: - Private sector - Travel agency - Travel wholesale company - ** Tasks**: - Implement new administrative procedures - Review and evaluate new administrative...

  • Banquet Office Coordinator

    1 week ago

    Calgary, Canada Hotel Arts Group Full time

    **Hotel Arts** is currently seeking energetic and passionate Banquet Office Coordinator to join our Banquets Team**!** Responsibilities include managing, schedules, inventory, and Banquet Event Orders (BEOs), as well as maintaining office cleanliness and supplies. You will also assist with guest communication, vendor coordination, and event preparation....