Operations & Office Coordinator

19 hours ago

Calgary, Canada Infinqiue And Natural Beauty Full time

**Job Title: Operations & Office Coordinator**

**Location**: Calgary, AB

**Job Type**: Full-Time
**Reports to**: Operations Manager / General Manager

**Position Summary**:
We are looking for a highly organized, detail-oriented **Operations & Office Coordinator** to support the day-to-day administrative and operational functions of our general contracting office. This role is essential in keeping projects, people, and office operations running smoothly by providing key support across teams, including project management, accounting, and field operations.

**Key Responsibilities**:
**Office Administration & Coordination**
- Act as the first point of contact for office visitors, deliveries, and incoming calls.
- Manage office supplies, equipment, and facility needs, and coordinate with vendors and service providers.
- Organize and maintain physical and digital files, including contracts, permits, subcontractor documents, and safety records.
- Assist with onboarding new employees

**Project & Operations Support**
- Assist project managers with administrative tasks such as document tracking, subcontractor coordination, and scheduling.
- Help prepare job site start-up materials, project binders, safety packets, and close-out documentation.
- Track certificates of insurance, permits, and renewals of licensing.
- Support job costing, invoice coding, and time sheet processing in coordination with accounting.

**Logistics & Communication**
- Coordinate with field teams to support job site needs, including deliveries, materials, and schedules.
- Help with fleet and equipment management (e.g., maintenance scheduling, registrations).
- Maintain project calendars and assist with meeting preparation

**Qualifications**:

- **Experience**:
Minimum of 2 years in office administration or operations coordination, preferably within the construction or general contracting industry.
- **Skills**:

- Strong organizational and multitasking abilities with keen attention to detail.
- Excellent written and verbal communication skills.
- Intermediate-level experience with Microsoft Office, especially Excel (including IFs & generating other financial formulas, financial reports, and knowledge of working with tables).
- Basic understanding of construction processes and terminology.

**Preferred Qualifications**:

- Experience supporting project teams or operations in the construction industry.
- Familiarity with job costing or vendor management.

**Working Conditions**:

- In-office position with occasional visits to nearby job sites.

Pay: $21.00-$22.00 per hour

**Benefits**:

- Flexible schedule

Schedule:

- Monday to Friday

**Language**:

- English (preferred)

Work Location: In person

  • Office & Operations Coordinator

    19 hours ago

    Calgary, Canada Sokil Transportation Group Full time

    **About Us** Sokil Transportation Group is a well-established, family-owned company specializing in transportation, logistics, and warehousing. We are committed to reliable service and a professional, supportive work environment. **Position Summary** The Office & Operations Coordinator is a key role responsible for supporting daily office and operational...

  • Office & Operations Coordinator

    19 hours ago

    Calgary, Canada North Vector Dynamics Inc. Full time

    **About North Vector Dynamics** North Vector Dynamics is a Canadian defense technology company redefining modern air defense with modular, low-cost, and sovereign IP. Our technologies are designed to close critical capability gaps with solutions that are faster to deploy, more affordable to scale, and engineered for today’s battlespace. As an Office &...

  • Office Coordinator

    2 days ago

    Calgary, Canada Create Construction Group Ltd Full time

    Provocative. Creative. And definitely out of the box. That’s CREATE. Construction. Responsibilities of the Office Coordinator include: - Answering incoming telephone calls and greeting visitors - Supporting the leadership team with calendar and meeting management, travel plans, and other ad-hoc requests, as required - Overseeing mailing, shipping, office...

  • Operations Coordinator

    18 hours ago

    Calgary, Canada Guardteck Full time

    Operations Coordinator **Portfolio Focus**: The operations Coordinator is an entry-level support role within Guardteck’s Operations Department with a strong emphasis on fleet oversight, mobile team logistics, inventory control, administrative office functions, and supply coordination. This role supports daily operations by maintaining accurate records,...

  • Office Coordinator

    18 hours ago

    Calgary, Alberta, Canada CornerStone Wall Solutions Inc. Full time

    Job Title: Office CoordinatorReports To: Office ManagerLocation: Calgary, ABEmployment Type: Full-TimePosition OverviewWe are seeking a detail-oriented and reliable Office Coordinator to support daily office operations and customer coordination activities. This role reports directly to the Office Manager and serves as a key liaison between customers,...

  • Road Use and Third-Party Agreement Coordinator

    2 days ago

    Calgary, Alberta, Canada Harvest Operations Corp. Full time

    Harvest Operations Corp. is a diverse energy company, based out of Calgary, offering exposure to conventional upstream oil and natural gas production and SAGD operations. We are focused on identifying opportunities to create and deliver value with an active development program and a technical approach taken to maximize our assets. Harvest is committed to...

  • Customer First Coordinator

    1 week ago

    Calgary, Canada Contemporary Office Interiors Ltd Full time

    **THE ROLE** We believe in the power of diversity and the power of teamwork. We need both collaborative and individual responsibility to organize effectively around our customer's problems. The primary accountability of the Customer First Coordinator is to create a welcoming experience for clients visiting the COI showroom, developing relationships with...

  • Office Services

    3 days ago

    Calgary, Canada NABCO Canada Inc. Full time

    A prominent telecommunications company in Calgary is seeking an Office Services Assistant to provide administrative support, coordinate with various departments, and manage quality checks using SAP. The ideal candidate will have strong communication and organizational skills, with 5-7 years of relevant experience and proficiency in Microsoft Office Suite,...

  • Taza - Office Coordinator

    2 weeks ago

    Calgary, Canada Canderel Full time

    JOIN THE TEAM AT TAZA **Who we are**: Taza Development Corp. (TDC) is a joint venture between the Tsuut’ina Nation and Canderel, a leading Canadian real estate company. The Nation is home to 2400 community members and adjacent to the southwest quadrant of the City of Calgary, Alberta. Governed by a Board of Directors, the TDC team will oversee the...

  • Office & Operations Manager

    2 weeks ago

    Calgary, Canada Proscape Solutions Full time

    We are seeking a highly organized and proactive Office & Operations Manager to oversee both administrative and field operations. This role ensures smooth office management, customer service, staff coordination, and equipment functionality. Ideal for a multitasker with leadership skills. **Key Responsibilities**: - Manage office operations, paperwork, and...