Administrative Assistant

6 days ago

Grand FallsWindsor, Canada Salvation Army Full time

Description

The Administrative Assistant provides administrative support to the Corps Officer(s) of Grand Falls Citadel.

**KEY RESPONSIBILITIES**:
Greets visitors and assists as appropriate
Maintains confidentiality
Answers telephone calls and relays messages
Prepares church bulletins, calendars, posters and other publications
Files electronic and hard copy documents, maintaining privacy standards
Photocopies, scans, and distributes documents as requested
Receives parcels and mail, opening according to policy and procedure, and distributes to the appropriate person(s)
Uses word processing, calculations spreadsheet and other software for creation and editing of documents, maintaining accuracy and quality
Processes corporate Visa and Element fleet card reconciliations, and personal reimbursement claims, via Business World software
Receives, receipts and secures donations according to policy and procedure
Issues petty cash for purchases or reimbursements, replenishes as needed, processes reconciliation, and maintains necessary documentation
Collects and records statistics in SAMIS on a monthly basis
Maintains all hard copy and electronic (Shelby) church membership rolls and other records/registers, including submission of all forms associated with membership and processing transfers
Maintains security of hard copy documents and monthly back-up of computer files
Prepares certificates and forms (e.g. dedications, marriages, etc.), and documentation for meetings and reports
Schedules meetings, visitations and appointments at Corps Officer(s) request
Orders cartridge and other contribution envelopes and prepares for distribution
Orders all office supplies, ensuring an adequate supply is kept on-hand; orders other supplies as needed (e.g. kitchen)
Assists with worship presentations (e.g. Songshow, PowerPoint) as requested
Arranges maintenance of office equipment
Performs other duties as assigned

**TERM**: Temporary; Sick leave placement; 15 hours per week

**QUALIFICATIONS AND EDUCATION REQUIREMENTS**:
Have the ability to work within a Christian faith-based setting and uphold the mission, vision and values of The Salvation Army
Have post-secondary education in the office and clerical field
Have prior experience as an administrative assistant
Be willing to learn a variety of software systems
Possess good oral, written and interpersonal communication skills
Be able to maintain a high standard of confidentiality and willingness to sign a confidentiality statement
Be highly self-motivated with the ability to work independently
Possess excellent computer skills and be proficient in the use of Microsoft Windows and Office products including Word, Excel, Publisher and Excel
Obtain a clean Criminal Police/Vulnerable Sector Check, and clearance through The Salvation Army's Internal Abuse Registry and be willing to sign The Salvation Army Code of Conduct Receipt & Acknowledgement Form

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