Office Manager

**Job Opportunity**:
**Office Maganger**

**Neuromotion Physiotherapy**

**100-775 Topaz Ave**

**Victoria, BC**

**V8T 4Z7**

**Our Vision**

Individuals impacted by neurological conditions are cared for in a supportive, inclusive, empowering setting and can access a knowledgeable and specialized multidisciplinary rehabilitation team.

**Values**
Compassionate | Knowledgeable | Honest | Dedicated | Team Driven

**Position Summary**:
Neuromotion is growing. We are seeking a full time Office Manager for our
Victoria clinic. This is a rare opportunity to join one of our energetic, fun and progressive clinics. We are passionate health professionals looking for an experienced, supportive, and strong front desk administrator to join our multidisciplinary team.

**Who we are.**

Neuromotion is a neurological rehabilitation organization that is uniquely positioned to treat people with neurological impairments. We currently have locations in Surrey, Victoria, and Vancouver. We are committed to helping people establish and reach their rehabilitation goals in a caring and challenging way Serving adults and children, our compassionate and knowledgeable team of 50 strong and growing, has a goal to provide the most rewarding and fun rehabilitation experience for all British Columbians.

**Who you are.**

As an individual you are inviting and sociable with strong communication skills. You are extremely organized and have the instinctual ability to assist when needed. Your strengths include multi
- tasking, troubleshooting, excellent communication skills, and forward thinking. You pride yourself on being professional and have the confidence to take initiative.

Imagine working in a fast-paced environment where you make a difference Each day, you will have the opportunity of providing excellent care to clients with neurological conditions. Your ability to connect and build rapport with clients as well as work with fellow team members will have a direct impact on the success of Neuromotion.

**What will you focus on?**

▪ **Managing** the administrative team and ensuring clinic efficiency

▪ **Greeting**all clients when entering the clinic with a pleasant demeanour

▪ **Scheduling** clients and confirming no conflicts in the Jane platform

▪ **Participating**in theHealth and Safety of the clinic

▪ **Ensuring**staff schedules are fully utilized

▪ **Executing** follow up appointments after initial assessments.

▪ **Winning back**customers who have not booked subsequent appointments

▪ **Collecting**new client data

▪ **Providing** a calm and sympathetic demeanor in difficult situations

▪ **Processing**daily billing and monitoring accounts receivables

▪ **Communicating** with the Regional Manager and Leadership team

▪ **Ensuring**the absolute best experience possible for the client

▪ **Following** the Neuromotion Values

▪ **Organizing** other tasks as needed

**What do you bring?**

▪ University associate degree and/or Medical Office Assistant Certificate is preferred

▪ A minimum of 1-5 years’ experience in office administration and client interaction would be an asset

▪ Experience with the Jane app

▪ An innate ability to connect with clients

▪ Flexibility

▪ Team, Organization and Communication, skills

▪ Empathy

▪ Positive Energy

**What can we offer you?**
▪ A positive, rewarding, and collaborative team environment

▪Full time employment (37.5 hrs/week)

▪ $27 per hour based on experience

▪ Health and Dental benefits

▪ RRSP options

▪ Paid stats when working 4 or more days a week

▪ Education allowance

▪ Amazing relationships with co-workers and clients

**Contact us today**

**Note**:
This job posting is intended to describe the general requirements for the Office Manager position.

A complete list of assigned duties, responsibilities and requirements will be discussed during the interview process and subsequently documented in the Employee Performance Plan.

Neuromotion is an equal opportunity employer. We will not discriminate and will take affirmative action measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the basis of race, colour, gender, national origin, age, religion, creed, disability, veteran’s status, sexual orientation, gender identity, or gender expression.

Only those applicants under consideration will be contacted. Please accept our sincere gratitude for your interest.

Pay: $27.00 per hour

**Benefits**:

- Casual dress
- Company events
- Extended health care
- RRSP match

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Evening shift
- Monday to Friday

**Experience**:

- Janeapp: 1 year (required)
- Front desk: 2 years (required)

Work Location: In person

Expected start date: 2025-07-02