Office Manager

5 days ago

Victoria, Canada Coast Geotechnical Consulting Full time

Coast Geotechnical is seeking a one-of-a-kind Office Manager to ensure smooth operations of our company’s day-to-day office activities and be responsible for a wide variety of administrative duties.

This position is suited for a self-starter who is energetic, confident, adaptable and customer-oriented. This is an exciting role to join a rapidly growing engineering team with plenty of room to leave your mark and advance as we grow

**Responsibilities include**:

- Serve as the first point of contact for any internal & external inquiries.
- Provide exceptional customer service support and maintain client rapport.
- Implement and maintain an easy-to-use scheduling and invoicing system.
- Coordinate our team's schedules, meetings, and calendars.
- Supporting financial activities including working with bookkeeper on payroll, providing receipts, paying invoices, and creating reports from QuickBooks.
- Supporting proposals including writing proposals, tracking payments in spreadsheets, and providing reporting materials

**Skills & Qualifications**:

- Demonstrated experience in office management, executive assistant, or a similar role (5+ years or equivalent)
- Ability and eagerness to learn new processes and implement new procedures.
- Strong analytical, interpretive and problem-solving skills with the ability to troubleshoot independently.
- Experience with Microsoft Office including Word, Excel, and SharePoint.
- Strong verbal and written communication capabilities.
- Highly self-motivated with the ability to work independently with mínimal supervision.

**Perks and Benefits**:

- Hybrid work environment - we support a blend of in-office and remote work.
- Competitive wages.
- Two weeks of paid vacation.

This is a full-time permanent position based in Victoria, BC available for immediate start. Coast Geotechnical does not sponsor work visas.
- Coast Geotechnical is an equal opportunity employer and is committed to a diverse and inclusive workforce. We welcome people who have taken time off to raise their families, had an atypical career path, or switched gears due to the pandemic._

**Salary**: $23.00-$28.00 per hour

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Victoria, BC: reliably commute or plan to relocate before starting work (required)

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