Coordinator, Administrative Services

4 days ago

Calgary, Canada City of Calgary Full time

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
As the Coordinator, Administrative Services you will be responsible for the coordination of all administrative duties for Government Relations. Primary duties include:

- Provide administrative support including calendar management, coordination of meetings, and preparation of meeting materials.
- Attend and record minutes at divisional meetings.
- Lead a team of administrative professionals including recruitment and selection, training, assignment of work, employee development and performance management.
- Research, develop, and implement administrative policies, processes, and procedures including the regular review and update of existing protocols.
- Coordinate with Facility Management on space issues for the business unit.
- Act as Business Unit Records Coordinator (BURC) for Government Relations.

**Qualifications**
- A completed 2 year Diploma in Business Administration or a related field with at least 4 years of related progressive experience is required.
- Previous supervisory experience and proficiency in Financials & Supply Chain Management (FSCM), Content Server and Microsoft Access will be considered assets.
- Working knowledge of The City's organizational structure, corporate processes and policies will also be considered an asset.
- You have exceptional communication and interpersonal skills with the ability to communicate with diverse audiences and work as an effective team member.
- Demonstrated leadership skills, planning and organizational skills, the ability to prioritize work in a fast paced environment, and problem solving abilities.

**Pre-employment Requirements**
- Successful applicants must provide proof of qualifications.

**Note**: Please note all exempt positions at The City are undergoing a compensation review. This means the union jurisdiction and/or salary range listed here may change. Tell me more.Union: Exempt
Business Unit: People, Innovation and Collaboration Services

Position Type: 1 Temporary Part-time (up to 4 months)
Location: 800 Macleod Trail S.E.

Compensation: Level C $67,647 - $100,837 per annum (2025 Rates)
Days of Work: This position works part time hours, 3 days per week or 22.5 hours per week.

Hours of work: Non-Standard 22.5 hour work week.

Audience: Internal/External
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Job ID #: 311499

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