Shipping and Administrative Coordinator

2 days ago

Calgary, Canada Autoworks Tire & Wheel Distributors (ATW Distributors) Full time

**About Us**

ATW Distributors is a fast-growing company specializing in the import and distribution of custom automotive parts, with a strong focus on wheels and tires. We’re passionate about bringing cutting-edge products to automotive enthusiasts across Canada. As we expand, we’re looking for a detail-oriented and proactive Shipping & Administrative Coordinator to join our dynamic.

**Position Overview**

This hybrid role blends logistics coordination with administrative support. You’ll be responsible for managing shipments, preparing documentation, supporting office operations, and assisting with financial and HR tasks. If you're highly organized, tech-savvy, and thrive in a fast-paced environment, this is your chance to make an impact.

**Shipping & Logistics Responsibilities**
- Coordinate and schedule shipments with carriers and internal teams
- Prepare shipping documents (bills of lading, labels, etc.)
- Track shipments and provide timely updates to customers
- Ensure accuracy in shipping details (addresses, weights, product info)
- Collaborate with warehouse staff to ensure proper packaging and labeling
- Resolve shipment issues or delivery discrepancies
- Use group messaging to coordinate delivery times with customers

**Administrative & Office Support**
- Manage office supplies, equipment, and inventory
- Support documentation, policy updates, and special projects
- Assist with planning company events and team-building activities
- Greet visitors and direct inquiries professionally
- Maintain a clean and organized office environment

**HR & Payroll Assistance**
- Coordinate onboarding and training schedules
- Maintain employee records and track PTO/sick days
- Assist with payroll processing, timesheet verification, and commission payments
- Support salary benchmarking and incident reporting

**Customer Service**:

- Greet visitors and clients warmly, serving as the first point of contact and providing excellent customer service.

**Accounts Payable & Receivable**
- Record customer payments and monitor outstanding invoices
- Reconcile statements and resolve discrepancies
- Verify vendor invoices and schedule payments
- Communicate with vendors to resolve billing issues
- Prepare aging reports and assist with expense coding

**Qualifications**
- High school diploma required; post-secondary education preferred
- 2+ years of experience in shipping coordination, administration, or bookkeeping
- Proficient in Microsoft Excel, Office Suite, Google Docs/Sheets
- Familiarity with Warehouse Management Systems (WMS), CRM, and payroll software
- Strong math, organizational, and communication skills
- Detail-oriented, punctual, and professional
- Positive attitude and team-oriented mindset

Salary from $ 22 per hour. Monday to Saturday, 40 hours per week, Full time, Permanent.

Benefits after 90 days of employment.

**Job Types**: Full-time, Permanent

Work Location: In person

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