Administrative Assistant

**About us**

Catlin Inc. is a small business in Burlington, ON. We are professional, agile, and our goal is to Catlin Inc. is a Burlington based construction company that is currently seeking a Administrative Assistant for a dynamic custom homes, additions and full home renovations. Catlin Inc. specializes in quality craftsmanship and the work we do is anything but basic. All our work is custom and designed by talented architects and our talented in-house designers and we are making a name for ourselves. We are a family oriented, growing company that is focused on engaging our employees, teaching new skills, and encouraging them to grow.

Our work environment includes:

- Modern office setting
- Growth opportunities

What we’re looking for:

- Organize administrative functions and communicate with office staff to ensure accuracy and completeness of tasks
- Communicate effectively and successfully with the client(s), vendors, suppliers, subcontractors and co-workers
- Professional, positive attitude and ability to problem solve.
- Trustworthy and reliable individual

Key Responsibilities:

- Maintain, organize and stock general office supplies, company clothing, presentation material, wash drop cloths for job sites
- Organizing and scheduling appointments
- Handle administrative requests from Site Supervisors and Operations Manager
- General errands as needed
- Arrange all client gifts and book company event registrations (Christmas party, Builders Conferences etc.)
- Update the accounting calendar for business expenses and due dates
- Maintain subcontractor list, preferred supplier lists and WSIB clearance certificates
- Organize job start information for each worksite
- Maintain job files for each project and organize invoices from subcontractors/ professionals
- Organize project expenses into client folders for billing
- General data entry in Quickbooks Accounting
- Ensure all fleet insurance, stickers and maintenance are up to date, reviewing as needed
- Track Employee Training and schedule training as required
- Follow up with client’s as the project is ongoing for Monthly Progress Reports
- Interface with Client Management Software, Buildertrend as required
- Participate in staff meetings, advising staff on any administrative functions and sharing updates as required
- Additional tasks as required

**Qualifications**:

- Experience in Residential Construction is required
- Minimum 2 years of experience in the role of an Administrative Assistant or similair
- Enthusiastic about working in a fast-paced, deadline-oriented environment
- Good communication and interpersonal skills (written and verbal)
- Self-motivated with the ability to collaborate within a diverse team
- Must have own vehicle

Software Skills
- Quickbooks, minimum two years experience
- Buildertrend experience as asset
- Microsoft office (Word, Excel, PowerPoint)

**Benefits**:

- Offering a Competitive Wage of $17.00-$20.00/ hour, depending on experience
- Permanent, full-time position, 40 hours a week
- Group Insurance after three months (dental, health, life insurance, travel insurance)
- Holiday Shutdown Period, between Christmas and New Years
- On Site Parking
- Company Events

**Job Types**: Full-time, Permanent

**Salary**: $17.00-$20.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Burlington, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 2 years (required)

Work Location: One location