Administrative Assistant

7 days ago

Burlington, Canada Markstone Landscaping Ltd. Full time

**Job Title: Full-Time Administrative Assistant**

**Location: Burlington, ON**

For over a decade, Markstone has been the local leader in professional landscaping. The secret to our success? Our people. **We’re interested in dedicated people looking for a career, not just a job. **If you have the right attitude and skills, we’re happy to train you in an area that best fits your interests and aptitude. At Markstone, we value professional development and training as highly as we value camaraderie. **We work hard, we play hard, and we take pride in our work.**

**What We Offer**:

- Training and Development Opportunities
- Competitive Compensation
- Benefits Package
- Learn from the Best Recently rated among the top 3 landscaping companies Gain valuable experience and insights from industry leaders.

**Key Responsibilities**:

- **Administrative Support**:

- Provide comprehensive administrative support to managers, departments, or teams, including managing schedules, organizing files, and preparing reports.
- Complete and process necessary paperwork, including forms, reports, and other documentation.
- Utilize CRM systems to manage client information, track interactions, and generate reports.
- Assist with onboarding new employees, including preparation of workstations and orientation materials.
- **Meeting and Event Coordination**:

- Assist in planning and organizing meetings and events, including booking venues, coordinating catering, and preparing materials.
- Distribute information related to meetings and events, manage RSVPs, and ensure all arrangements are in place.
- Support on-site event coordination, including setup, troubleshooting, and guest assistance.
- **Communication and Flexibility**:

- Act as a point of contact for various stakeholders, handling inquiries and providing information as needed.
- Demonstrate flexibility and versatility in supporting multiple managers or teams, adapting to changing priorities and tasks.
- Collaborate with team members and other administrative staff to ensure smooth office operations and support cross-functional projects.
- **CRM Management**:

- Maintain and update CRM system records with accurate client and project information.
- Generate and analyze CRM reports to assist in decision-making and project tracking.
- Assist with CRM data entry, ensuring all client interactions and follow-ups are recorded.

**Qualifications**:

- Education: High school diploma or equivalent
- Experience: Experience in an administrative support role, with hands-on experience using CRM systems. Event planning and multi-tasking experience are desirable.
- **Skills**:

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM software
- Excellent organizational skills with strong attention to detail.
- Effective written and verbal communication skills.
- Ability to handle sensitive information with discretion and confidentiality.
- Strong time management skills and ability to prioritize tasks effectively.
- Demonstrated flexibility and a collaborative approach to working with multiple managers and teams.

**Job Type**:

- Full-time

**Work Location**:

- In person

Pay: $34,168.16-$54,295.28 per year

Application question(s):

- Do you have your own vehicle to get to 5491 Appleby Line, Burlington ON?

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 2 years (required)

Work Location: In person

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