Administrative Assistant

3 days ago

Saskatoon, Canada YMCA of Saskatoon Full time

**Position Summary**
The Administrative Assistant is responsible for the Childcare accounts administration. This role also includes other accounting and administration duties. The Administrative Assistant will report directly to the Finance Director. The position requires skills in customer service, conflict management, organization, oral and written communication, and proactive decision making. They must enjoy working with the general public, have excellent attention to detail, possess exceptional computer skills, demonstrate success in a fast paced, changing environment with the ability to multi-task and be a team player.

This position requires a commitment to the YMCA mission and core values of honesty, respect, caring, acceptance, responsibility, and fairness. The YMCA also requires a strict adherence to the YMCA Child Protection Policies and Procedures and requires a clear criminal record check. The YMCA is committed to ensuring a diverse and inclusive workforce through equitable participation of persons from diverse groups. All applicants who are members of an employment equity group are encouraged to self-identify.

**Essential Responsibilities**:

- Manage database for all child changes, additions, deletions
- Settting up accounts in Active
- Process all Accounts Receivable fee payments to the bank for Childcare
- Use spreadsheets to report totals to the Finance Director
- Prepare NSF and decline spreadsheets for delinquent payments and contact account holder
- Collect decline and NSF payments
- Run monthly test runs
- Prepare monthly invoices to families as necessary
- Communicate with parents and members
- Analyze daily cash sheets
- Prepare monthly cash sheet spreadsheet
- Prepare monthly trade accounts receivable and record payments
- Other duties assigned by Business Manager as required

**Essential Requirements**:

- Computer experience, specifically Microsoft Word, Excel and Sage 300 Accpac
- Databasing, balancing & invoicing experience
- Strong communication skills & great attention to detail
- Ability to think on the spot and problem solve
- Exceptional customer service attitude
- Ability to meet deadlines on time
- Resourceful, organized & excellent time management skills
- Flexible and receptive to change

At least 2 years experience with Microsoft Office, Accounts Receiveable and Accounts Payable experience is an asset. This is a full time role that must be availeble within core office hours.

**Job Types**: Full-time, Permanent

**Salary**: $17.50 per hour

**Benefits**:

- Employee assistance program
- Extended health care

Schedule:

- 8 hour shift

**Experience**:

- Microsoft Office: 2 years (required)

Work Location: One location

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