Administrative Assistant

8 hours ago

Saskatoon, Canada ZYUS Life Sciences Full time

**Summary**:
**Administrative Assistant - Fixed Term**

**About ZYUS**

**About the Role**

The primary responsibility of the Administrative Assistant is to manage front desk responsibilities and cultivate a welcoming atmosphere. This position oversees various administrative tasks, upholding confidentiality and providing support across multiple departments.

**Main Duties/Responsibilities**:
**Office Administration**:

- Overseeing the day-to-day operations of the office, ensuring efficient workflow, and managing administrative tasks like filing, record-keeping, and correspondence management.

**Front Desk Responsibilities**:

- Handling various front desk duties such as answering phones, greeting visitors, issuing security badges, receiving and sending packages, and managing incoming/outgoing mail.

**Creating Welcoming Environments**:

- Ensuring a positive and hospitable experience for visitors and guests.

**Office Supplies Management**:

- Monitoring, ordering, and receiving office supplies using the Oracle database ERP system to maintain adequate inventory levels.

**Contract Management**:

- Maintaining a repository of contracts and generating reports related to contract management.

**Travel and Training Support**:

- Receiving and processing approved travel, training, and conference registrations for employees.

**Support to Senior Management and Other Departments**:

- Collaborating with the Senior Executive Assistant to facilitate smooth workflow across the corporate office, providing support to various departments and senior management members.

**Executive Assistant Support**:

- Offering support to the Executive Assistant when necessary.

**Maintain Confidentiality**:

- Upholding strict confidentiality standards concerning sensitive information related to the company's operations, employees, and stakeholders.

**Qualifications**:

- Some post-secondary education would be considered an asset or equivalent experience.
- Minimum 1 year of administrative experience.

**Skills, Knowledge, and Abilities**
- **Confidentiality**: Demonstrated ability to handle sensitive information with utmost confidentiality, ensuring compliance with data protection standards.
- **Organizational Skills**: Strong organizational abilities to manage multiple tasks efficiently.
- **Communication Skills**: Excellent communication skills for interacting with visitors, handling inquiries, and collaborating effectively with various departments.
- **Problem-Solving Skills**: Capacity to address challenges proactively and find efficient solutions in a dynamic corporate environment.
- **Technology Proficiency**: Proficiency in MS Office Suite.
- **Flexibility**: Willingness to perform diverse tasks outside the outlined responsibilities to support overall company activities and objectives.

This is a temporary position with the possibility of extension based on performance and business needs focused on maintaining operational efficiency and ensuring a professional, welcoming environment within our corporate office.

**How to Apply

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