Administrative Assistant

5 days ago

Nepean, Canada Capital Squared Financial Full time

**Summary**:
Provides comprehensive support to the senior personnel. Ensures their efficiency and effectiveness by managing their schedule, communications, and various administrative and accounting tasks.

**Responsibilities**:

- Manages calendars, scheduling appointments, meetings, and travel arrangements.
- Anticipates various needs and proactively manages their workload.
- Organizes and prepares materials for meetings and executive presentations.
- Coordinates travel arrangements, including booking flights, hotels, and ground transportation.
- Maintains confidential files and documents.
- Organizes and manages office logistics, ensuring a smooth and efficient work environment.
- Researches and prepares briefing materials on relevant industry trends and competitor activity.
- Liaises with internal departments and external partners.
- Maintains a professional and confidential demeanor at all times.
- Enter invoices into Quickbooks and prepare lists for payment
- Assist with Tax Reporting including mailing of slips/ address labels etc.
- Prepare payroll reports

**Qualifications**:

- Minimum 5 years of experience as an Administrative Assistant or a similar role.
- Strong understanding of administration principles and practices.
- Excellent organizational, time management, and prioritization skills.
- Excellent communication and interpersonal skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and scheduling software.
- Strong attention to detail and a proactive approach to problem-solving.
- Ability to work independently and take initiative with mínimal supervision.
- Understanding of the lending industry (a plus).
- Experience with Quickbooks or other accounting software is a strong asset.

**Job Types**: Full-time, Permanent

Pay: $45,000.00-$55,000.00 per year

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Language**:

- French (required)
- English (required)

Work Location: Hybrid remote in Nepean, ON K2E 8A5

  • Administrative Assistant

    1 week ago

    Nepean, Canada March of Dimes Canada Full time

    **Location/**Lieu: 250-117 Centrepointe Drive, Ottawa, ON, K2G 5X3 **Position / **Poste**:Administrative Assistant** **Duties/**Fonctions: The Administrative Assistant is responsible for providing a wide range of administrative support for the Employment Services (ES) department including but not limited to: - Performing a wide variety of administrative...

  • Administrative Assistant

    1 week ago

    Nepean, Canada DigelAir HVAC Supply Inc. Full time

    We are a local family-owned HVAC Supply firm that has been operating in Ottawa since 1967. We are searching for an individual who is looking for an administrative position in the HVAC wholesale supply industry. **Job Description**: - Answer phone and distribute calls to the appropriate person. - Filing of payables and receivables. - Experience with Sage 50...

  • Administrative Assistant

    1 week ago

    Nepean, Canada Engineered Air Full time

    **Administrative Assistant** Engineered Air is one of North America's largest manufacturers of heating, air conditioning, ventilation, refrigeration, energy recovery, heat transfer products. Engineered Air's integrated sales, design and manufacturing groups enable the company to produce equipment that is designed to fit a specific project's...

  • Administrative Assistant

    6 days ago

    Nepean, Canada Doro Inc Full time

    **About us** Doro Inc is a small business in Nepean, ON K2E 7J5. We are innovative and inclusive. **Office Manager** Doro Inc is a leading provider of manufacturing support services to the global automotive industry. The company’s products are used in the production lines of car manufacturers worldwide. The Office Manager will be responsible for...

  • Administrative Assistant, General

    7 days ago

    Nepean, Canada 22nd Century Technologies Inc. Full time

    Level of Expertise: Intermediate Must be Billingual: Language (English Essential, French Essential or Bilingual ) Intermediate Level ( Oral, Comprehension , Written ) Is there a travel requirement? No. Is there an overtime requirement? No. It is the bidder's responsibility to include the cost associated with the provision of personal protective equipment for...

  • Receptionist/administrative Assistant

    5 days ago

    Nepean, Canada Premium Construction Full time

    We're looking for a diverse and equity minded, passionate, hardworking, and self-directed people to join our team. Premium Construction is an innovative organization that matches diverse clients. ADMINISTRATIVE ASSISTANT, FINANCE Join the fastest growing company! For this role, we are looking for someone to provide financial and administrative support to...

  • Office Administrative Assistant

    14 hours ago

    Nepean, Canada Doyle Salewski Inc. Full time

    **DOYLE SALEWSKI INC.**, is a financial advisory firm offering Personal and Commercial Insolvency Services. We have a staffing position available for an administrative position, where ongoing training and development will be provided. Main responsibility will be assisting as back up reception and assisting our Personal Insolvency Services in the...

  • Receptionist/administrative Assistant

    3 days ago

    Nepean, Canada Physiocare Physiotherapy Full time

    We are seeking a full-time Receptionist with a pleasant personality and a positive work ethic to join our busy physiotherapy clinic. You will be the face of the clinic and will be responsible for the first impression we make. We need someone who can handle a fast-paced environment, is good at multitasking, and has excellent organizational skills. You may be...

  • Administrative Assistant/receptionist

    2 weeks ago

    Nepean, Canada Languages of Life Full time

    An administrative position has opened up at Languages of Life. Working in a challenging and fun environment. - Answer phones, check messages, return calls - Book appointments for management. - Paperwork, data entry, billing - quality controlling day to day activities. - Must have excellent communication and customer service skills. Must be organized and have...

  • Administrative Assistant, Patent Services

    3 days ago

    Nepean, Canada WiLAN Full time

    **REPORTS TO** Manager Patent Services **KEY WORKING RELATIONSHIPS** Patent Department, Program Development, Business Development, Team Leaders and All Staff *** Assist and provide a range of administrative support to the Manager of Patent Services, VP of Program Development, CTO and other professionals of the organization. **ESSENTIAL SKILLS AND...