Administrative Assistant, General
2 weeks ago
Level of Expertise: Intermediate Must be Billingual: Language (English Essential, French Essential or Bilingual ) Intermediate Level ( Oral, Comprehension , Written ) Is there a travel requirement? No. Is there an overtime requirement? No. It is the bidder's responsibility to include the cost associated with the provision of personal protective equipment for its resources in their all-inclusive hourly rates for the duration of the contract. Additional mandatory criteria (maximum of two () extra): Must clearly demonstrate years' experience within the past years in a role that is related to Administrative Assistance or Executive Assistance in a Government of Canada or Department of National Defense environment. For each resume submitted, the bidder must ensure that the proposed individual's name is clearly indicate the resume clearly states where, when and how the stated qualifications/experience of the individual were acquired, including contact information of a reference that can confirm the information provide the resume clearly demonstrates duties and relevance to the requirements Furthermore, bidders are also advised that the month(s) of experience listed for a project whose timeframe overlaps that of another referenced project, will only be counted once. · Specialized education which will improve the quality of services to be provided · Additional certifications which will improve the quality of services to be provided · Additional experience which will improve the quality of services to be provided · Knowledge of relevant government policies or procedures which will improve the quality of services to be provided · Better proficiency in one or both official languages which will improve the quality of the services to be provided Scope of work Provide Administrative Support Services. There is a requirement for administrative assistance services to support the Commanding Officer (CO) and Air Staff Headquarters (HQ) in the management and review of critical documentation and administrative functions. This includes the organization, tracking, and briefing of files, as well as general administrative support to ensure continuity and operational efficiency during a period of personnel transition. Education/Certifications Mandatory MANDATORY: Secondary school diploma or an acceptable combination of education, training and relevant work experience. Certified Administrative Professional (CAP). Experience MANDATORY: + years of experience in Administrative Assistant. Experience with Canada Federal/ Department of National Defence (DND). Tasks Assisting in the preparation of correspondence, reports, statements and other documents Maintaining office supplies inventory Processing of applications and forms Maintaining databases, spreadsheets, and inventory information Inputting and updating changes to meeting and appointment schedule Arranging for telephones, e-mail accounts and equipment for new personnel Answering queries from the general public Using electronic reference tools for the purposes of researching and resolving client inquiries Assembling and disseminating correspondence and briefing material Maintaining office equipment and arranging for service Completing courier forms and dispatching couriers and Processing and tracking correspondence (internal and external)
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