Administrative Assistant

2 weeks ago

Nepean, Canada Engineered Air Full time

**Administrative Assistant**

Engineered Air is one of North America's largest manufacturers of heating, air conditioning, ventilation, refrigeration, energy recovery, heat transfer products. Engineered Air's integrated sales, design and manufacturing groups enable the company to produce equipment that is designed to fit a specific project's requirements.

Engineered Air is seeking a dynamic, results oriented individual to fill the role of Administrative Assistant for our Ottawa Office. Engineered Air is looking for an individual desiring a long-term employment opportunity. Engineered Air offers remuneration packages that include industry competitive salary and benefits.

**RESPONSIBILITIES**:

- Answer and transfer telephone calls to the appropriate individuals.
- Greet customers and offer support to meet their needs.
- File orders, reports and other files as required.
- Order entry and tracking of submittal drawings, approvals, and production schedules
- Attend sales team meetings, update weekly sales reports.
- Update and maintain sales opportunity and tracking reports.
- Assist with - Review of submittal drawings and compare to order entry for accuracy and discrepancies.
- Maintain and order office supplies as needed.
- Prepare and drop off bank deposits.
- Maintain customer files and records.
- Manage office calendars including salesperson daily meetings and board room bookings
- Other duties as assigned.

**EXPERIENCE REQUIRED**:

- Minimum 3+ year’s administration experience in a multi-person office setting.
- Experience handling a multi-line phone system is a must.
- Knowledge of reviewing submittal drawings for accuracy and report discrepancies would be an asset.
- Ability to create and automate data entry and retrieval from within Excel or other Microsoft programs is a requirement.

**SKILLS REQUIRED**:

- Advanced skill level in Microsoft Word, Excel, and Outlook is required.
- Must possess a high level of verbal and written communication skills.
- Strong organization skills and attention to detail, with a great level of accuracy.
- Should be a team player and have the ability to work independently.
- Strong customer service skills are a must.
- We wish to thank all applicants for their interest but advise that only those selected for an interview will be contacted._

NMKT

**Job Types**: Full-time, Permanent

**Salary**: $45,000.00-$50,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Work Location: One location

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