Shop Administrative Clerk

**About Us**:
The Miller Group, a subsidiary of Colas Canada, is a Canadian leader in the construction and maintenance of transportation infrastructure since 1917.

We provide exceptional customer service and operational support using our time-proven construction methods and innovative technologies, alongside the highest quality products and materials.

We leverage our global network to foster positive relationships that make a lasting difference in the communities where we live and work. Whether it is making your commute more efficient, keeping our communities safe, or making remote areas more accessible, at Miller we are proud to Build Greatness in everything we do.

**Minimum Qualifications**:

- 2 years of experience in office, shop, or parts-related work
- Excellent written and verbal communication skills
- Familiarity with Microsoft Excel

**Preferred Qualifications**:

- Maintenance shop experience is an asset
- JDE Software experience is a plus

**Day in the Life**:
As a Shop Administrative Clerk, you will be responsible for creating requisitions and purchase orders to ensure that all necessary materials and parts are on hand. You will create, follow, and close both internal and external work orders, downloading open work order reports to address aged work orders and ensuring vendor purchase orders are closed and invoices are matched accurately. Coding invoices for the Foreperson’s approval is also a crucial part of your tasks, along with uploading all Parts Requisitions to the Onbase system.

Throughout the day, you will manage interactions with vendors who replenish our stock of hardware, fittings, and miscellaneous shop supplies, ensuring inventory charge-outs are processed efficiently. You will conduct cycle counts semi-annually to maintain accurate inventory records and organize all shop files to keep operations running smoothly.

Your responsibilities also include managing employee timesheet entries, ensuring they are accurately recorded, and performing general clerical duties like photocopying, faxing, and mailing. You’ll spend part of your day answering, screening, and transferring inbound phone calls, addressing inquiries promptly. Additionally, you may provide coverage for the Parts Person or Shop Coordinator during their absence.

**Culture**:
At Miller, we want every employee to feel connected, where creativity and innovation thrive, and your contributions make a real impact. Our supportive and inclusive atmosphere encourages open communication, ensuring every team member feels heard and valued. With a commitment to flexibility, opportunities for professional development, and a shared passion for excellence, we are more than just colleagues - we are a community dedicated to Building Greatness together.

If you are seeking a workplace that values employees, challenges you to reach new heights, and celebrates your achievements, Miller is the place for you. Build your career with us
- Miller is proud to provide this unique career opportunity, we offer continuous learning, opportunity for growth, and a competitive compensation package. At our core; we are our people. We succeed because we respect our people and invest in their development, safety and well-being. Miller is an equal opportunity employer. We believe that diversity and inclusion are key attributes to building greatness. Miller’s core values of Integrity and Community welcomes everyone, at work and in the community, and our value of Accountability, means that we own our actions, our decisions and our results. As a Miller employee, this will ultimately be your commitment to our inclusive culture._