Administrative Assistant, Facilities

3 days ago

Ottawa, Canada Ottawa Sports and Entertainment Group Full time

Love events? Love a fast paced environment? We may have the role for you As a member of the Facilities Team, the Administrative Assistant will provide administrative support to various departments including Operations, Maintenance, and Property Management. - What you’ll do:_ - Manage multiple calendars, including scheduling meetings and preparing materials; - Record and distribute meeting minutes; - Create and maintain operations work orders and P. O’s; - Prepare part-time employee schedules while ensuring effective use of resources; - Place service orders, research new products and services, contact vendors regarding supplies and equipment, and troubleshoot, as needed; - Receive and distribute mail, prepare and coordinate courier requirements while ensuring deliveries are met within pre-determined timelines; - Coordinate, order and stock office supplies, coffee and water. Manage supplier relationships, as required; - Maintain, update, purge and archive paper files and backlog of unfiled documents; - Assist with the preparation of business presentations; - Assist with budget implementation and tracking; - Facilitate office work space requirements. Help to coordinate moves and other logistics; - Prepare reports for payroll & P&L; - Assist in planning, organizing and coordinating functions and special events as needed; - Assist with special projects as needed. - Other duties as assigned by management. - What’s needed:_ - Post-secondary education; - 1-2 years of administrative experience in a fast-paced environment; - Expertise in supporting all levels of staff; - Strong computer skills in Microsoft Word, Excel, and PowerPoint; - Excellent communication skills, listening, verbal and written; - Strong ability to work as part of a team; - Is creative, highly organized and can handle many tasks at once; - A passion for and willingness to learn, accompanied by a strong work ethic; - Bilingualism is an asset Why OSEG? Aside from the ability to make a meaningful and powerful impact on the entertainment industry in Ottawa, working at TD Place will provide you with a competitive health benefits plan, dynamic team environment and the ability to continuously learn and grow. Located at Lansdowne Park, the Ottawa Sports and Entertainment Group (OSEG) is the largest sports and entertainment company in the Capital. We are home to the Ottawa REDBLACKS, Ottawa 67’s and live events at TD Place. OSEG and its related Foundation were founded on the vision of its partners - a vision to create year-round world-class guest experiences and give back to the Ottawa community.

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