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Administrative Assistant, Facilities
2 weeks ago
Love events? Love a fast paced environment? We may have the role for you As a member of the Facilities Team, the Facilities Administrative Assistant will provide administrative support to various departments including Operations, Maintenance, and Property Management. - What you’ll do:_ - Manage the venue schedule for playing surfaces and meeting space to include all internal bookings, practices and home games as they relate to the 67s, REDBLACKS and external teams. - Manage multiple calendars, including scheduling meetings and preparing materials. - Record and distribute meeting minutes. - Create and maintain operations work orders and P. O’s; - Place service orders, research new products and services, contact vendors regarding supplies and equipment, and troubleshoot, as needed. - Receive and distribute mail, prepare and coordinate courier requirements while ensuring deliveries are met within pre-determined timelines. - Coordinate, order and stock office supplies, coffee and water. Manage supplier relationships, as required; - Maintain, update, purge and archive paper files and backlog of unfiled documents; - Assist with the preparation of business presentations; - Assist with budget implementation and tracking. - Prepare part-time employee schedules while ensuring effective use of resources, and log in hours - Facilitate office workspace requirements. Help to coordinate moves and other logistics; - Prepare reports for payroll & P&L; - Assist in planning, organizing and coordinating functions and special events as needed; - Assist with special projects as needed. - Other duties as assigned by management. - What’s needed:_ - Post-secondary education; - 1-2 years of administrative experience in a fast-paced environment; - Expertise in supporting all levels of staff; - Strong computer skills in Microsoft Word, Excel, and PowerPoint; - Excellent communication skills, listening, verbal and written; - Strong ability to work as part of a team; - Is creative, highly organized and can handle many tasks at once; - A passion for and willingness to learn, accompanied by a strong work ethic; - Bilingualism is an asset Why OSEG? OSEG operates the largest professional multi-sport business in Ottawa, operating the Ottawa REDBLACKS, and Ottawa 67’s, while hosting basketball, soccer, live events, concerts, festivals and year-round community activities. Our employees are empowered to make sure our customers and fans keep coming back - it is our secret sauce that sets our events and our venue apart. To do that OSEG fosters a culture that values respect, teamwork, hustle and humour. We offer a competitive total rewards package, unique entertainment and fitness perks, an unbeatable location on the canal in the heart of the Glebe and a backstage pass to one of Ottawa’s busiest sports and entertainment hubs.
