Facilities Assistant

1 week ago

Ottawa, Canada Emond Harnden LLP Full time

Located in the heart of Ottawa’s Glebe neighborhood, Emond Harnden is a progressive and exciting place to begin or enhance your career. As a boutique labour and employment law firm, we have been representing the interests of management in both official languages since 1987.

**Job Summary**

Reporting to the HR & Operations Manager, the Facilities Assistant is primarily responsible for supporting the overall comfort, cleanliness, and customer experience for Emond Harnden staff and visitors. The incumbent to this position will also have overall responsibility for day-to-day operations, liaising with contractors, performing maintenance activities, purchasing supplies, and responding to facility service requests from internal stakeholders.

**Specifically, the Facilities Assistant will**:

- Manage relationships with vendors: supplies, equipment, and services;
- In conjunction with the Management team, plan and facilitate office renovations and improvements;
- Maintain accurate and up-to-date floor plans and emergency evacuation plans;
- Ensure the workplace is compliant with legislative requirements relating to Health & Safety, AODA, Bill 168 and Covid-19 (contributing member of the JHSC);
- Ensure optimal operation of office equipment and inventories with preventive maintenance;
- Procure and store supplies including paper, office supplies, kitchen supplies, furniture, etc.
- Organize and execute office and workstation moves;
- Create, maintain, and optimize storage solutions;
- Maintain boardrooms and other common areas such as kitchen, central filing, supply cabinets and the servery;
- Prepare boardrooms daily for on-site client meetings;
- Maintain vehicle lists and enforce parking restrictions as appropriate;
- Complete miscellaneous operational tasks as required.
- Proficient in Microsoft Office, with aptitude to learn new software and systems;
- Able to lift up to 50 pounds;
- Bilingualism in English and French an asset;
- Strong time-management skills and multitasking ability;
- Proficient in Microsoft Office, with aptitude to learn new software and systems.

EH is committed to a diverse nd inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to the grounds protected by the Human Rights Code of Ontario. For individuals with disabilities who would like to request an accommodation, please contact our Human Resources Department.

**Job Types**: Full-time, Permanent

**Salary**: From $40,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match

Schedule:

- 8 hour shift
- Monday to Friday

COVID-19 considerations:
Protecting the health and safety of our employees, clients and visitors is of the utmost importance to us, including as it relates to minimizing the risk of transmission of COVID-19 in the workplace through increased safety measures.

Work Location: In person

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