HR Administrative Assistant

**Are you looking to join an industry leader and pioneer in the world of industrial robotics?**

The company has proven itself as an industry disruptor and has taken home the Innovation award at the Vancouver Chamber of Excellence Awards and first place in the Excellence Technology Innovation Awards (TIA). Globe and Mail have also named Novarc _One of Canada's fastest-growing companies_. We have been featured in top publications and watch lists including two features in Weld magazine. Our team is made up of experts who design, build and sell our entire welding solution.

As a growing company, we pride ourselves on our agile approach to exceeding our staff and client needs. We work hard but play hard too Our Foosball table has collected a little dust lately but we are excited to get back in the game later this year with our weekly lunches, and an inclusive, fun, and passionate atmosphere for all involved. Our benefits include an extended healthcare package, paid time off, and great training opportunities. We are excited to invite you to join our growing team for this exciting journey

**Why Novarc**:
Here are 4 reasons you will like working at Novarc Technologies:

- 'A' Players: Our team is made up of talented, intelligent, and hardworking people. If you are an 'A' player, you will enjoy the intellectually stimulating, challenging, and respectfully competitive atmosphere.
- Growing Quickly: We are in the process of developing new products and hiring a great team of people. We are in the process of maturing into a fast-growing medium-sized business.
- Great place to be: We have created a fun, adventurous, and open-minded environment where our teams are encouraged to bond and expose a little weirdness.
- Lots of Opportunities: We are in the process of transitioning into a larger company and, as such, are looking for stand-out talent internally to move into leadership positions.

**Position Overview**:
The HR Administrative Assistant is an integral part of the Novarc team who reports to the HR Manager. We are looking for a well versed professional who can streamline and support the HR Manager on a wide range of tasks such as scheduling orientation and onboarding meetings, diarizing probationary reviews, updating HR records, organizing office and desk set up, keeping track of records, supporting various operational and social events. This person will be involved in many aspects of the Novarc business from administrative to operational support from the People and HR perspective.

**Key Responsibilities**:

- Supporting onboarding of new joiners via office and IT setup, orientation, completing forms, scanning documents, coordination in between departments.
- Supporting offboarding matters from updating records to collecting company issued devices and updating inventory records.
- Providing administrative support to the HR Manager.
- Supporting existing employees with employment verifications, conducting research relating to grants, visa extensions, travel requirements to client sites, completing related forms and drafting support documents.
- Organizing and documenting HR related issues in form of complaints, concerns and suggestions for HR Manager
- Handling incoming and outgoing mail and packages.
- Coordinating meetings and supporting staff socials and events.
- Tracking the attendance of employees and their use of vacation and sick days.
- Maintaining records, spreadsheets, seating plans and company directory.
- Registering employees for training (i.e. first aid, forklift, WHMIS, etc.).
- Maintaining master list of employees and contractors.
- Updating monthly Employee newsletter.
- Ordering kitchen and office supplies.
- Keeping all 3 offices tidy on a weekly basis.
- Taking projects assigned by the HR Manager.

**Requirement knowledge, skills and abilities**:

- Excellent oral communication skills; professional and confident phone manner,
- Excellent written communication skills; ability to edit correspondence and reports.
- Minimum 2 years of experience as an HR Assistant/Admin. Ideally, 3-5 years of proven experience in HR in Canada is an asset.
- High level of professionalism, energy, speed and accuracy.
- Positive attitude, with an eagerness to learn and grow.
- High Proficiency in Google Suite and Google Workspace.
- Experience with Wrike, DocuSign, calendar management, employee engagement and planning for social events are considered an asset.
- This position is full time in one of Novarc’s 3 offices (hybrid and remote work not permitted).
- Valid driver’s license and reliable transportation.
- **We are excited to invite you to join our growing team for this amazing journey**_

**Benefits**:

- Dental care
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- North Vancouver, BC V7M 1A5: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience