Administrative Assistant

2 weeks ago

Scarborough, Canada Powerline Plus Full time

**ADMINISTRATIVE ASSISTANT - UTILITY AND CONSTRUCTION**

Powerline Plus Ltd. is a utility contractor with a proud history established in 1990. We focus on three main operations, Electrical, Civil Construction and Engineering & Design. Powerline Plus Ltd. provides quality solutions to public utilities, municipalities and developers, as well as to industrial, national and international manufacturing companies across the GTA.

Administrative Assistants at Powerline Plus Ltd. perform a variety of clerical duties for various departments including but not limited to: Public Relations, Civil Construction, Electrical, HR and Environmental Health & Safety. Tasks include but are not limited to: scanning, copying, filing, typing correspondence, monitoring various spreadsheets and databases and reporting on discrepancies.

**SKILLS & QUALIFICATIONS**

Completion of post-secondary in Office Administration or other related discipline

A minimum of two (2) years of experience as an Administrative Assistant required

Advanced knowledge of Microsoft Office required

**DUTIES & RESPONSIBILITIES**
- Construction Folder Close-Out; Creating a project folder at the beginning of each job and tracking and monitoring all pertinent project documentation for successful and timely project closeout submission
- Coordinating daily crew list with civil supervisory and managerial staff to send to clients for their reference
- Give client drawings and UPCMS sheets to the Project Estimator & Construction Support so material may be requisitioned through Powerline’s Procurement Department
- Once all pertinent project documents are attained, preparation of a job binder can begin purging old job binders when necessary
- Liaise with utility companies for locate requests
- Compile and send reports to primary Locate Service Providers for overdue locates
- Work diligently to ensure all permits and locates do not expire requesting permit extensions when necessary
- Responsible for sending completion of projects notifications and reports to various clients for project closeout
- Printing / Scanning / Filing / Photocopying and renaming of electronic files
- Support Departmental Supervisors/Managers with various projects and assignments
- Various administrative tasks

**CORE COMPETENCIES**
- Professional
- Punctual
- Detail Oriented
- Team Player
- Ability to prioritize and meet deadlines
- Accuracy of records
- Enthusiastic and welcoming attitude

**Benefits**:

- Dental care
- Extended health care
- RRSP match
- Vision care

Work Location: In person

  • Administrative Assistant

    6 days ago

    Scarborough, Canada HT Perfect Group Full time

    Reporting to: Directly reports to the Head of the Chairman's Office & Assistant to the Chairman Job Responsibilities: - Assist with daily administrative tasks, including document management, meeting arrangements, and schedule coordination. - Responsible for receiving visitors, including arranging meeting rooms and preparing meeting materials. - Handle...

  • Administrative Assistant

    2 weeks ago

    Scarborough, Canada Canda Six Fortune Enterprise Full time

    **Title** - Administrative Assistant **Categories** - Permanent, Full-time **Location** - Scarborough, ON **Job Information** Canda Six Fortune Enterprise Co. Ltd. is one of the leading importers and distributors of Asian food products from the Pacific Rim and other regions of the world. We are currently looking for a Administrative Assistant to join our...

  • Administrative Assistant

    2 weeks ago

    Scarborough, Canada Humber HR Full time

    **Job Overview** **Duties** - Manage front desk operations, including greeting visitors and handling incoming calls using phone systems. - Provide clerical support such as filing, data entry, and maintaining organized records. - Assist with customer service inquiries and provide support to clients in a professional manner. - Perform proofreading of...

  • Administrative Assistant

    2 weeks ago

    Scarborough, Canada Angels home care Full time

    Are you looking for a job as a administrative assistant? Our company has vacancies both for entry level and experienced job-seekers. Some of the duties for this position are the following: Administrative Assistants should be the first point of contact for our customers and partners, both on the phone and in-person; If working from office, handle routing...

  • Administrative Assistant

    2 weeks ago

    scarborough, Canada The International Group, Inc. Full time

    IGI is seeking a detail-oriented Administrative Assistant and Document Control Coordinator. The role Administrative Assistant and Document Control Coordinator is responsible for a number of processes aimed at maintaining confidential files, contracts and documents critical to the organization’s success. This individual also coordinates activities involving...

  • Administrative Assistant

    2 weeks ago

    Scarborough, Canada The International Group, Inc. Full time

    IGI is seeking a detail-oriented Administrative Assistant and Document Control Coordinator. The role Administrative Assistant and Document Control Coordinator is responsible for a number of processes aimed at maintaining confidential files, contracts and documents critical to the organization’s success. This individual also coordinates activities involving...

  • Administrative Assistant

    2 weeks ago

    Scarborough, Canada The International Group, Inc. Full time

    IGI is seeking a detail-oriented Administrative Assistant and Document Control Coordinator. The role Administrative Assistant and Document Control Coordinator is responsible for a number of processes aimed at maintaining confidential files, contracts and documents critical to the organization’s success. This individual also coordinates activities involving...

  • Administrative Assistant

    2 weeks ago

    Scarborough, Canada The International Group, Inc. Full time

    IGI is seeking a detail-oriented Administrative Assistant and Document Control Coordinator . The role Administrative Assistant and Document Control Coordinator is responsible for a number of processes aimed at maintaining confidential files, contracts and documents critical to the organization’s success. This individual also coordinates activities...

  • Administrative Assistant

    2 weeks ago

    Scarborough, Canada The International Group, Inc. Full time

    IGI is seeking a detail-oriented Administrative Assistant and Document Control Coordinator . The role Administrative Assistant and Document Control Coordinator is responsible for a number of processes aimed at maintaining confidential files, contracts and documents critical to the organization's success. This individual also coordinates activities involving...

  • Administrative Assistant

    2 weeks ago

    Scarborough, Canada Royal Brokers Corporation Full time

    **Administrative Assistant - Insurance Brokerage** **Royal Brokers Corp.** 80 Nashdene Road, Scarborough, ON (Markham Road & Finch Avenue) **Job Type**: Full-Time, Permanent **About Us**: Royal Brokers Corp. is a well-established and growing insurance brokerage serving the Scarborough and Greater Toronto Area. We pride ourselves on delivering exceptional...