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Office Manager
2 weeks ago
**About Us**:
Connelly & Koshy is a firm of Chartered Professional Accountants and business consultants based in Ottawa, Ontario. Founded in 1968, the firm is dedicated to providing first-class professional services with a high degree of personal attention.
Our partners and professional staff have unique backgrounds and diversified skills. We are committed to a team-based approach to client services and to building strong, effective client-accountant relationships. Our objectives are to provide our clients with high-quality services at a competitive price, to contribute to their profitability, and to minimize their taxes while maximizing their net worth.
**Job Summary**:
The Office Manager will oversee daily operations of the firm’s office, ensuring a smooth and efficient workflow. This role will involve managing administrative staff, maintaining office supplies, coordinating office procedures, and supporting the accounting team in various administrative tasks.
**Key Responsibilities**:
- **Office Operations**:
- Manage day-to-day office operations, ensuring a productive and organized work environment.
- Develop and implement office policies and procedures to enhance efficiency.
- Oversee the maintenance of office equipment and facilities.
- **Staff Management**:
- Supervise administrative staff, providing guidance and support in their daily tasks.
- Coordinate staff schedules, meetings, and training sessions.
- Foster a positive office culture that promotes teamwork and collaboration.
- **Client Interaction**:
- Serve as the first point of contact for escalated client requests
- Assist in managing client communications and ensuring a high level of customer service.
- **Financial Administration**:
- Assist with accounts payable and receivable processes, including invoicing and payment tracking.
- Maintain accurate records and files, ensuring compliance with company policies and regulatory requirements.
- **Reporting and Analysis**:
- Prepare reports on office performance and staff productivity.
- Monitor office budgets and expenses, providing regular updates to senior management.
- **Project Coordination**:
- Support the accounting team with various projects and administrative tasks as needed.
- Help coordinate special events, client meetings, and office activities.
**Qualifications**:
- Bachelor’s degree in Business Administration, Accounting, or a related field preferred.
- 3+ years of experience in office management or administrative support, preferably in an accounting or professional services environment.
- Strong knowledge of office management systems and procedures.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and accounting software (e.g., QuickBooks, Sage).
- Excellent organizational skills, with the ability to prioritize tasks and manage time effectively.
- Strong verbal and written communication skills.
- Ability to work independently and as part of a team.
**Benefits**:
- Competitive salary
- Health and dental insurance
- Professional development opportunities
**Job Types**: Full-time, Permanent
Pay: $60,000.00-$80,000.00 per year
**Benefits**:
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
**Experience**:
- Microsoft Excel: 1 year (required)
- Microsoft Office: 1 year (required)
- Administrative experience: 3 years (required)
Work Location: In person
