Office Manager/receptionist

2 days ago

Nepean, Canada Centrepointe Professional Services Full time

**Office Manager/Receptionist**

(Permanent, part-time)

$20-25/hour based on education & experience

**Role**: The office manager coordinates the daily operations of the practice and supports the team of practitioners

**Duties and Responsibilities**

Reception:

- Welcome clients arriving for appointments and alert practitioner
- Greet and respond to walk-in inquiries and deliveries
- Forward phone inquiries to the appropriate practitioner, as required

Office Administration:

- Order, receive and store office supplies so that basic supplies are always available
- Schedule and/or redirect referrals and respond accordingly
- Update and maintain the accuracy of the organization’s databases
- Back-up electronic files according to procedures
- Provide administrative support to the team, according to each practitioners’ needs
- Contribute to the development of best practices as the practice evolves
- Ensure the maintenance of office equipment

Financial Administrative tasks:

- Use software to prepare invoices and receipts
- Process accounts payable/receivable ensuring timeliness, accuracy of codes, and appropriate backup period.
- Assist with financial reporting, as required

**Qualifications**

**Education**:

- High School Diploma or higher
- Post secondary education in business or office management is an asset
- Personal Attributes:_
- Relationships: Establish and maintain positive working relationships with clients and team members.
- Communication: Listen and speak in a respectful manner and write clearly and thoroughly using effective communication tools and techniques
- Client-focussed: Anticipate, understand, and respond to client needs in order to meet or exceed their expectations.
- Teamwork: Work cooperatively and effectively within the practice to set goals, resolve issues and make suggestions to enhance organizational effectiveness
- Organization: Efficiently manage a workplace with a diverse client base of adults and children.

**Experience**:

- 1-3 years office experience in a professional setting

**Other job requirements**
- Copies of current certifications, diplomas and references related to previous experience in the field
- Satisfactory Criminal Reference Check executed by the Ottawa Police Service, not more than 1 year prior to the commencement of employment
- First Aid/CPR an asset
- 3 month probationary period

**Salary and Benefits**

Salary range: $20-25/hour based on education and experience
- Job type: Permanent, Part-time
- Expected hours: 30 hours per week
- Vacation: 2 weeks annually plus one week between Christmas and New Year
- Discretionary (including sick/wellness days): 10 days

**Language**:

- English

Work Location:
**Job Types**: Part-time, Permanent

**Salary**: $20.00-$25.00 per hour

Expected hours: 30 per week

**Benefits**:

- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

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