Receptionist/administrative Assistant

1 week ago

Oakville, Canada Oakville Centre for Cognitive Therapy Full time

**Position: Receptionist/Administrative Assistant**
**Location**: Oakville Centre for Cognitive Therapy
**Employment Type**: Part-Time (Approximately 22.5 hours per week, Monday to Wednesday, In-Person)
**Pay**: $22.56 per hour

**About Us**:
Oakville Centre for Cognitive Therapy is a dynamic and collaborative psychological practice with a team of 27 professionals, including psychologists and psychologists-in-training. Our administrative team plays a crucial role in supporting our office’s operations, and we are currently seeking a part-time Administrative Assistant to join our outstanding team. If you enjoy working in a positive and supportive environment, this is the perfect opportunity for you.

**Role Overview**:
As an Administrative Assistant/Receptionist, you will serve as the first point of contact for our clients, providing essential support across a variety of administrative tasks. You would work alongside another Receptionist/Administrative Assistant who works full-time. Your primary responsibilities will include:

- Scheduling appointments and managing client bookings
- Greeting clients and assisting with check-in upon arrival
- Processing payments and managing financial transactions
- Facilitating referrals to other healthcare professionals
- Coordinating with third-party payors (e.g., insurance companies)
- Assisting with payroll and other daily administrative functions
- Supporting other office tasks as required

Training will be provided on our practice management software (Jane) and additional office procedures.

**Qualifications**:
We are looking for someone who is:

- Positive, energetic, self-motivated, and highly organized
- Able to communicate effectively with clients and colleagues
- Strong in written and verbal communication
- Technologically proficient with strong computer skills
- A team player who thrives in a collaborative environment
- Conscientious about privacy and confidentiality in a healthcare setting

**Location**:
Our office is located at 1235 Trafalgar Road in Oakville, easily accessible by car, bus, or GO Train, near the intersection of Trafalgar and the QEW.

**How to Apply**:
Pay: $22.56 per hour

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Oakville, ON L6H 3P1: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Receptionist/Administrative Assistant: 1 year (required)

**Language**:

- Mandarin (preferred)

Work Location: In person

Application deadline: 2025-06-25

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