Office Administrative Assistant
4 days ago
Work Term: Permanent
- Work Language: English
- Hours: 20 to 35 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
- Experience: 2 years to less than 3 years
- or equivalent experience
**Work setting**:
- Trucking firm
- Transportation company
- Dispatching
- Urban area
**Tasks**:
- Supervise other workers
- Determine and establish office procedures and routines
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Type and proofread correspondence, forms and other documents
- Send and receive messages
- Respond to employee questions and complaints
- Provide general information to clients and the public
- Perform basic bookkeeping tasks
- Oversee the classification and rating of occupations
- Organize and schedule office work
- Manage contracts
- Receive and forward telephone or electronic enquiries
- Process incoming and outgoing mail manually or electronically
- Prepare invoices and bank deposits
- Perform data entry
- Oversee payroll administration
- Knowledge of highway trucking and associated rules and regulations
- Provide customer service
- Advise senior management
**Supervision**:
- Staff in various areas of responsibility
**Computer and technology knowledge**:
- Accounting software
- MS Excel
- MS Word
- Quick Books
**Technical terminology**:
- Business
**Type of industry experience**:
- Automobile and Trucking industry
**Transportation/travel information**:
- Own transportation
- Public transportation is not available
**Work conditions and physical capabilities**:
- Work under pressure
- Repetitive tasks
- Attention to detail
- Sitting
**Personal suitability**:
- Ability to multitask
- Excellent oral communication
- Organized
- Reliability
- Dependability
- Hardworking
- Outgoing
- Positive attitude
- Quick learner
**Screening questions**:
- Are you currently legally able to work in Canada?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
- What is your current field of study?
**Health benefits**:
- Health care plan
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