Office Administrator
7 days ago
**The Role**
This position may evolve into a **permanent, full-time assistant role** working alongside our current administrator as the company grows.
**Responsibilities**
- **Office Administration & Communication**:
- Organize and maintain schedules for the management team.
- Act as a central point of communication for in-house managers, select dealers, and ambassadors.
- **Operations Support**:
- Handle shipping and receiving of orders.
- Acquire quotes for materials, services, and other company needs.
- Support dealers and ambassadors with documentation and information when required, or point them in the right direction of whom to connect with on the HayBoss team.
- **Administrative Tools & Software**:
- Maintain spreadsheets and records in **Excel**.
- Assist with bookkeeping tasks in **QuickBooks**.
- Manage documents and files in **Google Drive**.
- **Team Coordination**:
- Attend and document **weekly management meetings (Mondays)**.
- Support action items and follow-ups from meetings.
- Assist with preparing reports, summaries, and internal documents as needed.
**Qualifications**
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Excel, Google Drive, and QuickBooks is an asset.
- Previous administrative experience is preferred, but **not required**.
**Who We’re Looking For**
Above all, we are seeking someone with:
- **Outstanding work ethic**:
- **A positive, team-focused attitude**:
- **Strong references** that highlight reliability and professionalism
Experience is beneficial, but the right individual with the right character and references will be trained and supported to succeed.
**What We Offer**
- Comprehensive training provided.
- Opportunity to work with a supportive, growing team.
- Positive working environment.
Potential for this role to expand into a **full-time, permanent position** working alongside our Office Administrator after maternity leave.
Pay: $18.00-$23.00 per hour
Expected hours: 35 - 40 per week
**Benefits**:
- Company events
- On-site parking
**Language**:
- English (required)
Work Location: In person
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