Administrative Assistant/receptionist

**Job description**

**COMPANY PROFILE**

Brixen Developments Inc. is a full-service real estate development and construction company specializing in mid
- to high-rise residential projects. Founded on the fundamental belief that people come first, Brixen Developments is committed to delivering high-quality communities and desirable living spaces designed for the end user.

Brixen Developments Inc. values a culture in which team members share a sense of pride and ownership of the brand as well as the Company’s reputation and growth, motivated by common aspirations for the Company’s success.

**THE ROLE**

The Receptionist serves as the first point of contact for clients, visitors, and team members at Brixen Developments’ head office. This role is crucial in maintaining a welcoming and professional environment while ensuring the smooth operation of daily office activities. Reporting to the Executive Assistant, the Receptionist supports all departments with administrative tasks and plays a vital role in maintaining office organization and efficiency.

**JOB DESCRIPTION**

The specific duties of the Receptionist include, but are not limited to, the following:

- **Guest Reception**: Greet and assist visitors, clients, and vendors, ensuring they feel welcomed and are directed appropriately.
- **Meeting Room Management**: Prepare meeting rooms and ensure they are reset and maintained to uphold a professional appearance at all times.
- **Inventory Management**: Monitor and maintain office supplies and inventory, ensuring adequate stock for smooth operations.
- **Administrative Support**: Assist with general administrative tasks, including filing, handling incoming/outgoing mail, organizing documents, and managing correspondence.
- **Courier and Mail Management**: Arrange courier pick-ups, distribute mail and packages, and ensure timely delivery within the office.
- **Team Collaboration**: Provide administrative support to all departments as needed, assisting with tasks to ensure organizational efficiency.
- **Office Housekeeping**: Ensure ongoing tidiness of the reception area, kitchen, boardrooms, and all other shared office spaces, ensuring they are clean, organized, and welcoming for staff and guests.
- **Event Support**: Assist in preparing and coordinating logistics for company events or internal meetings.
- **Other**: Work under the direction of the Executive Assistant, assisting with delegated responsibilities to maintain smooth day-to-day operations.

**SKILLS & QUALIFICATIONS**

**Education**
- High School Diploma required; college certificate in administration or a related field is an asset.

**Experience**
- 2+ years in a receptionist, administrative, or customer service role.
- Experience in real estate, construction, or professional services is an asset.

**Skills**
- Professional demeanor with excellent verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Ability to multitask and manage competing priorities in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office technology.
- Self-motivated and proactive in addressing challenges and finding solutions.

**JOIN OUR TEAM**

At Brixen Developments, we offer an inclusive and collaborative environment where your contributions are valued, and your growth is supported. This is a full-time, in-office role, perfect for individuals who thrive in a dynamic, collaborative workplace. If you’re passionate about being a part of a dynamic and growing company, we’d love to hear from you.

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Woodbridge, ON L4L 4G9: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (required)
- Microsoft Office: 1 year (required)

Work Location: In person

**Job Types**: Full-time, Permanent

Pay: From $45,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- RRSP match

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2025-02-28
Expected start date: 2025-03-10