Administrative Assistant

2 days ago

Scarborough, Canada Mon Sheong Foundation Full time

**Position Summary**:
Reporting to the Administrator of the Home, the incumbent is responsible for providing administrative assistance to the Administrator in order to support overall operations. The incumbent is also responsible for providing guidance and support to the receptionists.

**Main Duties**:

- Coordinate and monitor programs and services.
- Provide administrative support including but not limited to, reception and clerical support, and record management.
- Provide training, supervision, and support to all receptionists and ensure a smooth operation of the reception desk.
- Monitor and maintain office equipment as well as inventory and stationary supplies on a regular basis.
- Prepare monthly reports including but not limited to, records of employees and volunteer services and status reports.
- Maintain the employee filing system of the Home; update and maintain records and files as required.
- Compile, update and prepare staff schedules and timesheets for each payroll period.
- Assist residents and financial department on handling resident’s trust fund, account payable and receivable.
- Prepare employee badges and other onboarding items with the Administrator and other department heads to ensure that employment agreements and recruitment documents are issued to new employees.
- Attend and prepare minutes and meeting package for Management meetings, general staff meetings, and other meetings as assigned on a regular basis.
- Assist in fire drills by assuming the role of a fire warden in case of an emergency.
- Other duties as assigned from time to time.

**Qualifications**:

- Post-Secondary education from a recognized Community College or University.
- Experience in working in an unionized and healthcare environment is an assets.
- Excellent record management, interpersonal and communication skills.
- Genuine interest in caring for the elderly and the disabled.
- Ability to work independently and exercise initiative and judgment.
- Ability to work as a member of a multidisciplinary team to ensure the well-being of long-term care residents.
- Experience in using PointClickCare and ADP.
- Proficiency in English and Chinese (writing, typing and speaking).

**DISCLAIMER**:Mon Sheong Foundation is an equal opportunity employer and is committed to providing employment accommodation in accordance with the _Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act_. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation.

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