Executive Administrative Assistant

2 weeks ago

Scarborough, Canada Vitonia Full time

Vitonia is seeking a highly organzied and detail-oriented Administrative Assistant to join our fast paced team in Scarborough

As an Office Assistant you will be responsible for managing the day-to-day administrative operations of our office. This role requires excellent communication skills, strong problem-solving abilities, and the ability to work independently.

**Responsibilities**

**Administrative Support**:

- Maintain and organize office filing systems, databases, and records.
- Prepare reports, and documents as required by the sales team.
- Manage onboarding/offboarding for all new team members.

**Office Operations**:

- Ensure the smooth operation of office equipment and resolve any issues promptly.
- Order and maintain office supplies and equipment inventory.
- Oversee office cleanliness and organization, coordinating with cleaning staff if necessary.

**Customer Interaction**:

- Greet and assist visitors, clients, and customers in a professional and friendly manner.
- Handle inquiries and provide information about products, services, and company policies.

**Data Management**:

- Input and maintain accurate data in CRM (Customer Relationship Management) systems
- Assist in maintaining databases, ensuring accuracy and completeness.

**Team Support**:

- Collaborate with the sales team to support their administrative needs.
- Assist in organizing sales events, exhibitions, and promotional activities.
- Act as a point of contact between the sales team and other departments.

**Requirements**:

- Administrative experience is as asset
- Strong communication skills, both written and verbal
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Knowledge of QuickBooks or other accounting software is an asset
- Ability to multitask and prioritize tasks effectively
- Excellent problem-solving skills
- Strong attention to detail

We are an equal-opportunity company and value diversity within our team. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Pay: $19.00-$22.00 per hour

Expected hours: 40 per week

**Benefits**:

- Company events

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Scarborough, ON: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Secondary School (preferred)

Work Location: In person

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