Administrative Assistant- Full-time

1 day ago

Calgary, Canada Regional Fertility Program RFP Full time

**We're Hiring: Administrative Assistant
- (Full-Time 8-Month contract)**:

- Location:_ Regional Fertility Program - Calgary, Alberta
- Schedule:_ Full-Time | On-Site
- Monday to Friday

**✨**Position Summary**:
Join our dedicated team as an **Administrative Assistant**, providing high-level support to one or more of our physicians. You’ll play a key role in managing schedules, coordinating clinic activities, and contributing to an exceptional patient and staff experience.

This is a non-patient-facing role within a collaborative care team environment, requiring flexibility, cross-coverage, and a passion for healthcare excellence.

***What You’ll Be Doing**:
**Schedule Coordination**
- Maintain physician clinic schedules, OR bookings, IVF dates, and appointments
- Prepare weekly physician calendars
- Enter and update appointments in EMR
- Understand patient flow and appointment types

**Clinic Preparation**
- Prepare medical records for consultations
- Retrieve required documentation and testing
- Ensure completion of patient intake forms

**Billing & Documentation**
- Manage Alberta Health Care and private billing in eIVF
- Process non-insured and missed appointment charges
- Draft patient and consult letters

**General Admin Duties**
- Answer and direct calls as needed
- Perform ad hoc administrative tasks as assigned
- Support other departments when required

**Qualifications & Experience**:

- High school diploma (required)
- MOA certificate or post-secondary in admin (preferred)
- LPN certificate/ experience (is an asset)
- 2+ years in administrative support (medical setting preferred)
- Experience supporting a physician or healthcare professional
- Familiarity with **Connect Care** and **Alberta Netcare** (preferred)

**Knowledge & Skills**:

- Excellent time management and attention to detail
- Strong written and verbal communication
- EMR proficiency and computer literacy
- Ability to work independently and in team settings
- Professional, adaptable, and empathetic demeanor
- Strong problem-solving and critical thinking abilities

**Why Join Us?**:
We offer a supportive and enriching work environment where your contributions are valued. Here’s what you can expect as part of our team:

- Comprehensive Benefits including a Health Spending Account.
- Access to an Employee Assistance Program.
- E-tools for wellness, such as meditation, sleep aids, and focus tools.
- State-of-the-art work facilities to enhance your day-to-day experience.
- Opportunities for Personal & Professional Development to grow your career.
- Vacation: 3 weeks

**Why You’ll Love Working Here**:
**Ready to Apply?**:

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