Accounts Payable Administrator

2 weeks ago

St Albert, Canada RW Consumer Products Full time

RW Consumer Products is looking for an enthusiastic, committed and detail oriented individual to join our finance team as an **Accounts Payable Administrator.**

**About Us**

RW Consumer Products (RWCP) is a proudly Canadian company that provides essential healthcare and household products to a wide range of pharmacies, grocery chains and other mass merchants. Since our humble beginnings in 1919, we have been committed to providing high-quality products that people need and want. Today we have a highly skilled team of approximately 100 people working in our St. Albert and Winnipeg locations.

**About the Role**

Reporting to Accounting Manager, this position is responsible for all aspects of accounts payable functions.

**Responsibilities**:

- Ensure all vendors are set up correctly and maintain AP accounts in an organized manner.
- Match material & freight invoices to purchase orders, packing slips and investigate all variances.
- Match expense invoices to manual PO, voucher/code; obtain authorization when required.
- Work closely with Procurement and Shipping & Receiving to resolve any issues identified.
- Code and enter material and expense invoices into our ERP, identify the status of each invoice, “hold” or “ok to pay”, provide reason for hold.
- Reconcile customer freight invoices for prepaid fright expenses and record them in our ERP system.
- Handle/respond to all Accounts Payable inquires from vendors.
- Reconcile Supplier Statements on a monthly basis.
- Generate the A/P aging report and prepare the payments regularly.
- Pull all backups required for approved cheque runs and provide remittance details to vendors.
- Prepare required journal entries including accruals and bank deposits.
- File and submit payment for regular GST, GST direct, PST, Excise Duty Tax, environmental reporting for AB, MB and SK, and Union Dues.
- Assist with month end and year end activities.
- Cross-train on other accounting activities.
- Maintain accounting knowledge by taking note of relevant legislative changes and attending training as appropriate.
- Maintain a positive attitude and communication style with employees, and vendors in all circumstances.
- Other duties and special projects as assigned by management.

**Qualifications**:

- 3+ years accounts payable or related experience.
- Capable of completing tasks with high degree of accuracy and meets deadlines.
- Develops healthy working relationships and work collaboratively with other team members.
- Works independently and effectively prioritizes tasks.
- Is willing to adapt to changes and listen to different opinions.
- A diploma in accounting or bachelor’s degree in commerce, business administration or equivalent is an asset.
- Experience with ERP systems is an asset.
- Experience in the manufacturing industry is an asset.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

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