Accounting Administrator

1 week ago

St Albert, Alberta, Canada Personnelity Inc. Full time

Our client,
a well-established local specialty contractor, is searching for an
Accounting and Office Administrator
to join their team. This individual will be responsible for managing accounting and bookkeeping, payroll, and office administration.
This is a fully
in-office role

requiring strong knowledge of accounting fundamentals (knowledge of Sage 50 an asset).

What you'll do

  • Bookkeeping and Accounting:
    Primarily in Sage 50, including record keeping and liaising with external Accountants to complete income tax filing and FYE financial reports
  • Accounts Payable:
    Processing payment and record keeping for all incoming invoices, entering into job tracking system, completing related documents such as T5018 forms, and entering and reconciling corporate accounts.
  • Accounts Receivable:
    Exporting invoices from in-house software to accounting software, invoicing customers, preparing construction progress billing invoicing, managing customer deadlines, maintaining a master progress billing sheet to track new projects and change orders, maintaining and updating monthly SOVs, holdback billing and account reconciliation, managing EFT/cheque/credit card payments and postings, monthly bank reconciliation
  • Additional Accounting Duties:
    Monthly reconciliation, including monthly GST returns/payments, federal and provincial tax installment payments, financial reporting, FYE submissions
  • Payroll Administration:
    Manage payroll and benefits via Dayforce, including timesheet approvals, ROEs, journalling of payroll expenses and source deductions, and acting as point of contact for bi-weekly submissions
  • Additional Payroll Responsibilities:
    Apprenticeship wage credit tracking, Trade Pathways wage and expense tracking and online submission, T4s, T2200s
  • Benefits Administration:
    Enroll, update, and maintain Sunlife extended health benefits program and Canada Life RRSP program
  • Office Administration Responsibilities:
    WCB account administration, order office supplies, employee insurance coverage support, vehicle registration/maintenance/repair tracking, business registration renewal

What we're looking for

  • Post-secondary education in 
    Accounting
    , 
    Business Administration
    , or a related field (or equivalent experience)
  • Minimum of 
    five years of hands-on experience
     in a similar administrative and bookkeeping role
  • Strong communication, organization, and interpersonal skills
  • Proficient in 
    Sage 50 accounting software or similar
  • Demonstrated professionalism, accuracy, and attention to detail
  • Trustworthy, reliable, consistent.

What we offer

  • Vacation, Flex, and Sick Time
  • Health & Dental Benefits
  • RRSP Matching Program

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