Administrative Assistant

ABOUT US (AND OUR EXCITING FUTURE)
- Menasha Corporation is all about possibilities. Our two businesses, Menasha Packaging and ORBIS Corporation, are leaders in their industries, providing corrugated and plastic packaging products and related services to major global companies.
- Our employees make the difference, proving that great ideas, collaboration and quality turn possibilities into success. Working at Menasha Corporation means that your insights provide cutting-edge solutions for our customers. If you like to make things happen and are passionate about what you do, you’re going to want to be here.
- Join us and become part of the power behind possible.

About The Opportunity

Position Summary

This position is responsible for greeting customers and visitors with a positive, professional, and customer focused demeanor while working independently to provide a high level of administrative support for the Executive team. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports.

Essential Job Functions

The following duties are normal for this position. The incumbent may perform some or all of these duties however; it is not an exclusive or all
- inclusive list. Other duties may be assigned.
- Prepares correspondence, reports, memos, presentations, budgeting materials, spreadsheets.
- Prepares and distributes various reports within specified timelines.
- Schedules and coordinates meetings and travel for various stakeholders as requested; manages attendee list and agenda and makes the necessary hotel, travel and/or catering arrangements.
- Organizes meetings/seminars both locally and off-site including coordinating with vendors and managing timelines.
- Processes purchases as required and code invoices as appropriate.
- Maintains calendars and assists in organizing the schedules of the Executive team.
- Serves as receptionist as required, including administering visitor registration and safety protocols as applicable and directs phone calls via the switchboard.
- Maintains confidentiality and exercises discretion in handling sensitive information.
- Screens mail as required; responds to information requests, provides necessary follow-up, and/or forward to appropriate party.
- Other duties as assigned.

Education & Experience
- High School Diploma or Equivalent
- Minimum of 4 years of relevant experience required

Knowledge, Skills & Abilities
- Knowledge of and ability to manage the major responsibilities, accountabilities, and organization of the function or department
- Knowledge of processes, tools and services for managing the acquisition, maintenance and dissemination of physical and electronic information
- Ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams
- Excellent working knowledge of and ability to use office support tools available (e.g., Microsoft Outlook, Word, PowerPoint, Excel) as well as all video conferencing software (Teams, Zoom)
- Knowledge of and ability to use personal computers or workstations

Physical Requirements & Work Environment
- Primarily works in an office environment with occasional time spent in a production and/or warehouse setting
- Occasional lifting up to 25 lbs.
- Frequent standing/walking may be required
- All Menasha Packaging employees must conduct their work in a manner that complies with all legal standards and meets customer expectations. They will maintain quality standards by establishing, enforcing and adhering to organizational standards set forth in published policies, procedures and processes._
- The above statements reflect the general details necessary to describe the principle functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation._
- Menasha Packaging is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the company will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with employer._

Two companies, one vision.

Menasha Corporation consists of two companies that are leading the way to a sustainable future with packaging and supply chain solutions. Founded in 1849 and headquartered in Neenah, Wisconsin, we employ over 7,500 employees in 112 facilities in North America and Europe.

Our companies are leading corrugated and plastic packaging manufacturers and supply chain solution providers. Our Menasha Packaging Company is the largest independent provider of packaging and supply chain service solutions in North America, designing, printing, and fulfilling graphic packaging, display and merchandising solutions for over 1,800 brands, both in-store and online.

Our ORBIS business believes there is a better way to optimize today’s supply c