Administrative Assistant

1 week ago

Vaughan, Canada HVE Healthcare Assessments Full time

**Job Title: Administration Assistant (Full-time, permanent)**

**Job Objective**: To provide administrative support to the Administration Department by completing various reception, customer service and administrative duties.

**Responsibilities**:

- Making phone calls to clients to confirm appointments
- Answering phones
- Report formatting and exporting
- Processing and mailing out confirmation letters
- Following up with customers on missing information and new file information
- Creating notes for all communication on HVE’s internal electronic system
- Processing file information for upcoming assessments
- Creating Document Lists
- Report formatting and exporting

**Qualifications**:

- Minimum of two (2) years of administrative experience
- Excellent verbal and written communication skills
- Outstanding interpersonal and customer service skills
- Intermediate computer skills (Excel, Word), experience using Google Workstation a plus
- Thrives when multi-tasking and working in a fast-paced environment
- Ability to work collaboratively within a team environment and independently
- Willingness to go beyond one’s own job description to assist the team as needed

**Reports To**: Manager and/or Team Lead of Administration Department

**Hours**: 10am-7pm, Monday to Friday, additional hours as needed

**Breaks**: 1-hour unpaid lunch

Benefits after 3 months

HVE Healthcare Assessments is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). HVE Healthcare Assessments is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Human Resources will work with applicants requesting accommodation at any stage of the hiring process.

HVE Healthcare Assessments values the diversity of people and communities and is

**Job Types**: Full-time, Permanent

**Salary**: $17.00-$18.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Supplemental pay types:

- Overtime pay

COVID-19 considerations:

  • Administrative Assistant

    2 weeks ago

    Vaughan, Canada Husky Heating & AC Full time

    Husky Heating and Air Conditioning is an Ontario based company providing quality heating, cooling and indoor air solutions to GTA customers. We are looking for an experienced Administrative Assistant to join our team to support our fast growing service operations division. We would like you to be able to work independently as well as in a team, have friendly...

  • Administrative Assistant

    1 week ago

    Vaughan, Ontario, Canada a-17a6-4fba-a5a4-9c776a982ce6 Full time

    Company DescriptionPrime International College of Healthcare and Technology,established in 2012 and located in Toronto, Ontario, is a recognized Designated Learning Institute (DLI) under Canada's International Student Program. The college offers diverse diploma programs and short certificate courses in healthcare, business, and technology. With a focus on...

  • Administrative Assistant

    1 week ago

    Vaughan, Canada Ware Malcomb Full time

    Ware Malcomb is hiring an Administrative Assistant for the our Vaughan office! The role of the Administrative Assistant is to provide support to the offices in the Canada Region for Ware Malcomb (Vaughan, Toronto, and Ottawa). Responsibilities include supporting the Region in day to day administrative activities. This includes scheduling meetings, events,...

  • Administrative Assistant

    2 weeks ago

    Vaughan, Canada Vestacon Limited Full time

    **Responsibilities**: - Providing administrative support to the Toronto Office - Procurement of supplies (office & kitchen) as well as organizing catering/lunch for all staff - Managing the day-to-day administration and records management - Organizing and filing department files - Assisting with various vendor accounts (re: phone, internet etc.) -...

  • Administrative Assistant

    2 weeks ago

    Vaughan, Canada Vestacon Limited Full time

    **Responsibilities**: - Providing administrative support to the Toronto Office - Procurement of supplies (office & kitchen) as well as organizing catering/lunch for all staff - Managing the day-to-day administration and records management - Organizing and filing department files - Assisting with various vendor accounts (re: phone, internet etc.) -...

  • Administrative Assistant

    2 weeks ago

    Vaughan, Canada DMC Mining Services Full time

    Our core values: Zero Harm, Teamwork, Results Driven, Courage and Accountability. **Summary**: DMC is currently looking for an Administrative Assistant to join our team on a permanent basis in our Vaughan location. The Administrative Assistant will be responsible for providing a wide range of clerical and administrative support to the Engineering Department...

  • Administrative Assistant

    6 days ago

    Vaughan, Canada TACC Construction Ltd Full time

    Office Administrator TACC Construction Ltd - Woodbridge Position overview You will be using your strong organizational talents, Microsoft Office skills and aptitude for efficiency to assist in the success of a busy Executive team. **Salary**: Dependent on experience Hours of work: Monday-Friday 8:30am -5:00pm (40hrs/wk) **Responsibilities**: - Provide...

  • Administrative Assistant

    1 week ago

    Vaughan, Canada Isure Insurance Inc Full time

    isure insurance is looking for a friendly, reliable, and positive Administrative Assistant to join our exciting and growing team! You will be in charge of the offices day-to-day operations and administrative support. Located in Vaughan, Ontario, isure is Canada’s fastest-growing online insurance brokerage, offering a wealth of insurance choices, features...

  • Administrative Assistant

    2 weeks ago

    Vaughan, Canada Weston Consulting Full time

    Over the last 40 years, Weston Consulting has become a leader in land use planning and urban design, serving the public and private sectors across Ontario. Due to our ongoing contribution to the built environment and our commitment to our clients, we are looking to grow our team through the addition of an Office Administrative Assistant. Core Values -...

  • Administrative Assistant

    3 days ago

    Vaughan, Canada Dreiden Inc. Full time

    We’re looking for a Part-Time Administrative Assistant to join our team and help streamline our daily operations. This role is perfect for someone highly organized, detail-oriented, and tech-savvy, with strong communication skills and experience handling administrative and social media tasks. **Key Responsibilities** - Create and send invoices, process...