Administrative Assistant

1 week ago

Vaughan, Canada Isure Insurance Inc Full time

isure insurance is looking for a friendly, reliable, and positive Administrative Assistant to join our exciting and growing team You will be in charge of the offices day-to-day operations and administrative support.

Located in Vaughan, Ontario, isure is Canada’s fastest-growing online insurance brokerage, offering a wealth of insurance choices, features and technologies provided by “leading big insurance companies” with the customization of service and advice of “leading insurance brokers”. If you want to learn and develop within a team that inspires, shares knowledge, and cares, then please apply We are growing, and it is our great people that make it fun to come to work every day.

**Qualifications**:

- Education/credentials relevant to Office Administration, or equivalent combination of education and experience.
- Post Secondary Education in Business or related field.
- Minimum 1-2 years’ experience in an assistant, coordinator, or administrative role**.**

**Responsibilities**:

- Provide general administrative support to ensure the smooth running of an office on a day-to-day basis.
- Oversee and manage the office snack drawer i.e.: inventory and redemptions management.
- Record minutes at various meetings and distribute or archive them accordingly.
- Support the facilitation and implementation of office operations and procedures.
- Place office supply requisitions (i.e.: iCafe order, general office equipment, office supplies)
- Maintain and manage office supply inventory, including kitchen supplies and technology equipment.
- Assist in procurement of preferred rates from suppliers of goods and services.
- Oversee and support in coordinating all internal and external company events ie: Social Committee
- Co-ordinate Executive’s schedule, including meetings, events, speaking engagements, appointments, reservations, travel bookings, and trip management.
- Schedule office meetings/external meetings when required.
- Remain aware of the Executive’s schedule, updating and alerting them proactively regarding engagements and possible timing conflicts related to prospective or confirmed appointments.
- Maintain a well-organized electronic/paper filing system that permits easy reference and rapid information retrieval.
- Manage the Executive's receipts and complete monthly expense reports.
- Organize year-end cards/gift baskets for clients/Executive’s contacts.
- Troubleshoot and/or escalate office administration issues.
- Manage yearly MLSE tickets for Raptors/Leafs and TFC Games - create scheduling for games and allocate accordingly.
- Oversee the phone system and manage queues for managers/supervisors.
- Assist the marketing department with reviewing and ordering swag.
- Assist with workstation set up of new employees or transitioning employees ie: computers, mice, keyboards, docking stations etc

**Skills we look for**:

- Robust computer skills: Google Docs, Word, Excel, PowerPoint, and MS Outlook.
- Highly capable of time management and multitasking in a fast-paced environment.
- Exceptional attention to detail and organizational ability.
- Exceptionally high accountability standards, flexibility, and a “can do” attitude.
- Excellent interpersonal and oral communication skills.
- Proficient in English usage, spelling, grammar, and punctuation.
- Ability to exercise good judgment, show initiative, and be proactive.

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